IT Vendor Contract Administrator

Jobtailor; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jobtailor in Malaysia is seeking an Invoice Coordinator to manage incoming invoice workflows, resolve issues, verify services against invoices, and maintain an accurate invoice log. The role requires basic experience coordinating others, proficiency with MS Office, SAP S/4, InvoiceTrack, and Power BI, and the ability to work independently to support business processes and produce reliable reports.

You will consolidate supplier reports into comprehensive summaries, conduct impact assessments, and

Qualifications

• High School diploma or FE College qualification (minimum of 2 A Levels).
• Experience with MS Teams, Outlook, SAP S/4, InvoiceTrack, and Power BI.
• Ability to coordinate the work of others.
• Ability to support business processes independently using standard office equipment and software.
• Ability to analyze data trends for reports.
• Ability to work independently with minimal supervision.

Responsibilities

• Serve as a comprehensive resource for managing incoming invoice workflows.
• Address and resolve any issues related to invoices.
• Verify delivered services and ensure they align with the corresponding invoices.
• Develop and maintain an invoice log to track and document receipt, approval, and payment of invoices.
• Consolidate individual supplier reports into comprehensive consolidated reports.
• Conduct and coordinate impact assessments and prioritize tasks accordingly.
• Update and maintain contract management tools, templates, and reports.

Skills

Power BI

MS Teams

Outlook

Office systems knowledge

InvoiceTrack

Education

High School diploma

Tools

SAP S/4

InvoiceTrack

Job description

Responsibilities

• Serve as a comprehensive resource for managing incoming invoice workflows
• Address and resolve any issues related to invoices
• Verify delivered services and ensure they align with the corresponding invoices
• Develop and maintain an invoice log to track and document receipt, approval, and payment of invoices
• Consolidate individual supplier reports into comprehensive consolidated reports
• Conduct and coordinate impact assessments and prioritize tasks accordingly
• Update and maintain contract management tools, templates, and reports

Requirements

• High School diploma or FE College qualification (minimum of 2 A Levels)
• General knowledge of office systems, including MS Teams, Outlook, SAP S/4, InvoiceTrack, and proficiency in Power BI
• Basic experience in coordinating the work of others
• Ability to support business processes independently by effectively utilizing standard office equipment and software packages, providing technical support as needed
• Capable of analyzing data trends for reports to aid decision-making, working autonomously while offering technical support as necessary
• Proficient in developing appropriate plans or taking necessary actions based on recommendations and requirements, working independently with minimal supervision
• Under guidance, assist in the procurement, organization, protection, and processing of data to meet business objectives
• Under guidance, plan, organize, prioritize, and supervise activities to efficiently achieve business goals
• Apply knowledge of numerical concepts to perform mathematical calculations, such as report analyses, under minimal supervision

Core Competencies

Demonstrates proficiency in managing invoice workflows, analyzing data trends, and utilizing office systems to support business processes. Capable of developing and maintaining reports and logs while working independently and providing technical support as needed.