IT Vendor Contract Administrator

8873 Evonik Malaysia_8873; Selangor; On-site; MYR 44,640 - 66,960; Full time

Benefits offered by this job

Hybrid work environment

Health benefits

Job summary

Evonik Malaysia is seeking a diligent administrative professional to manage incoming invoice workflows, resolve invoice-related issues, and verify that services match corresponding invoices. You will maintain an invoice log and prepare consolidated supplier reports.

The role requires a high school diploma or FE College qualification, familiarity with MS Teams, Outlook, SAP S/4, InvoiceTrack, and Power BI, plus the ability to coordinate work and analyze data trends to support business decisions.

Qualifications

• High School diploma or FE College qualification (minimum of 2 A Levels).
• General knowledge of office systems, including MS Teams, Outlook, SAP S/4, InvoiceTrack, and proficiency in Power BI.
• Basic experience in coordinating the work of others.
• Ability to support business processes independently by effectively utilizing standard office equipment and software packages, providing technical support as needed.
• Capable of analyzing data trends for reports to aid decision-making, working autonomously while offering technical support as necessary.
• Proficient in developing appropriate plans or taking necessary actions based on recommendations and requirements, working independently with minimal supervision.
• Under guidance, assist in the procurement, organization, protection, and processing of data to meet business objectives.
• Under guidance, plan, organize, prioritize, and supervise activities to efficiently achieve business goals.
• Apply knowledge of numerical concepts to perform mathematical calculations, such as report analyses, under minimal supervision.

Responsibilities

• Serve as a comprehensive resource for managing incoming invoice workflows.
• Address and resolve any issues related to invoices.
• Verify delivered services and ensure they align with the corresponding invoices.
• Develop and maintain an invoice log to track and document receipt, approval, and payment of invoices.
• Consolidate individual supplier reports into comprehensive consolidated reports.
• Conduct and coordinate impact assessments and prioritize tasks accordingly.
• Update and maintain contract management tools, templates, and reports.

Skills

Analytical skills

Coordinating others

Independent work

Education

High School diploma or FE College qualification (minimum of 2 A Levels)

Tools

MS Teams

Outlook

SAP S/4

InvoiceTrack

Power BI

Job description

What we offer

Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable, healthier, more vibrant, and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high‑quality development programs, we offer performance‑based remuneration, occupational health benefits, and hybrid and flexible working environments with SmartWork. Bring your fresh perspective, develop your strengths, break out of your mold, and find a career that fits your dreams with us.

Tasks

• Serve as a comprehensive resource for managing incoming invoice workflows.
• Address and resolve any issues related to invoices.
• Verify delivered services and ensure they align with the corresponding invoices.
• Develop and maintain an invoice log to track and document receipt, approval, and payment of invoices.
• Consolidate individual supplier reports into comprehensive consolidated reports.
• Conduct and coordinate impact assessments and prioritize tasks accordingly.
• Update and maintain contract management tools, templates, and reports.

Requirements

• High School diploma or FE College qualification (minimum of 2 A Levels).
• General knowledge of office systems, including MS Teams, Outlook, SAP S/4, InvoiceTrack, and proficiency in Power BI.
• Basic experience in coordinating the work of others.
• Ability to support business processes independently by effectively utilizing standard office equipment and software packages, providing technical support as needed.
• Capable of analyzing data trends for reports to aid decision-making, working autonomously while offering technical support as necessary.
• Proficient in developing appropriate plans or taking necessary actions based on recommendations and requirements, working independently with minimal supervision.
• Under guidance, assist in the procurement, organization, protection, and processing of data to meet business objectives.
• Under guidance, plan, organize, prioritize, and supervise activities to efficiently achieve business goals.
• Apply knowledge of numerical concepts to perform mathematical calculations, such as report analyses, under minimal supervision.