Inventory and Admin Assistant

Sonicboom Solutions; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking a diligent administrative professional to support office operations, procurement, and inventory control. The role involves processing delivery orders, coordinating supplies, maintaining records, and liaising with suppliers to ensure timely service and procurement activities.

We value accuracy, strong organizational skills, and effective communication. Diploma in business admin or office management is preferred, with at least 1 year of relevant experience; fresh grads are

Qualifications

• Minimum Diploma in Business Administration, Office Management, or related field.
• Minimum 1 year of relevant experience; fresh grads welcome.
• Proficient in Microsoft Office applications.
• Good organizational, administrative, and communication skills.
• Basic knowledge of inventory management and supplier coordination.

Responsibilities

• Prepare and issue Delivery Orders (DO) and related documents.
• Coordinate procurement of office supplies and equipment.
• Monitor and maintain records of inventory and procurement.
• Conduct regular stock checks and report discrepancies.
• Maintain administrative, inventory, and procurement records.
• Coordinate maintenance and servicing of office equipment.
• Liaise with suppliers on procurement and service matters.
• Support HR and administration tasks as required.
• Perform other administrative duties assigned by management.
• Keep records and reports up to date.

Skills

Organizational skills

Communication

Record keeping

Inventory knowledge

Supplier coordination

Education

Diploma in Business Administration / Office Management

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Prepare and issue Delivery Orders (DO) and other administrative documents as required.

Coordinate the ordering and purchasing of office supplies, equipment, and other administrative requirements.

Monitor and maintain records of office supplies, equipment, and inventory.

Conduct regular stock checks and report shortages, damaged items, or other discrepancies.

Maintain accurate and up-to-date administrative, inventory, and procurement records.

Coordinate the maintenance and servicing of office equipment and facilities.

Maintain records of service contracts, warranties, maintenance schedules, and related documentation.

Liaise with suppliers and service providers on office supplies, equipment, maintenance, and service-related matters.

Assist with general office administration and facilities management activities.

Support the HR and Administration functions with administrative tasks as required.

Perform any other administrative duties assigned by Management.

Keep records and reports up to date

Job Requirements

Minimum Diploma in Business Administration, Office Management, or a related field.

Minimum 1 year of relevant working experience in administration, office support, procurement support, inventory control, or a related field. (Fresh grads with an eagerness to learn are encouraged to apply)

Proficient in Microsoft Office applications.

Good organizational, administrative, communication, and record-keeping skills.

Basic knowledge of inventory management, office procurement, and supplier coordination is an advantage.

High level of accuracy, reliability, and attention to detail.