Internship - Human Resources & Admin

QES Group Of Companies; Seberang Perai; On-site; MYR 17,000 - 23,000; Full time

Job summary

QES Group Of Companies in Penang, Malaysia seeks an Administrative Support professional to assist in recruitment, onboarding, records management, and general office duties.

The role covers HR documentation, vendor liaison, meetings, training sessions, and internal communications, requiring organized, proactive teamwork. You will contribute to maintaining accurate employee records and supporting a smooth office environment in a dynamic Malaysian work setting.

Responsibilities

• Assist in HR activities such as recruitment tasks including posting job ads and screening resumes.
• Support onboarding and offboarding processes to ensure smooth staff transitions.
• Maintain and update employee records and HR databases accurately.
• Assist in organizing employee engagement initiatives and company events.
• Prepare HR-related reports and maintain documentation in a timely manner.
• Support compliance with HR policies and procedures across the organization.
• Perform general administrative duties including filing, data entry, and document management.
• Manage office supplies and inventory to ensure smooth office operations.
• Coordinate meetings, training sessions, and related events.
• Maintain a clean and organized office environment and liaise with vendors as needed.
• Participate in HR or admin-related projects and support internal communications.

Job description

Assist in recruitment activities (e.g., posting job ads, screening resumes, scheduling interviews).

Help with onboarding and offboarding processes.

Maintain and update employee records and HR databases.

Support employee engagement initiatives and events.

Assist in preparing HR-related reports and documentation.

Help ensure compliance with HR policies and procedures.

Administrative Support

Perform general administrative duties such as filing, data entry, and document management.

Assist in managing office supplies and inventory.

Support in organizing meetings, training sessions, and company events.

Help maintain a clean and organized office environment.

Liaise with vendors and service providers when needed.

Other Ad Hoc Tasks

Participate in HR or admin-related projects.

Provide support to other departments as required.

Assist in internal communication efforts (e.g., newsletters, announcements).