Internship - Finance and Admin (Facility and Maintenance)

DHL Express; Kuala Lumpur; On-site; MYR 17,000 - 23,000; Part time

Benefits offered by this job

Strong career development

International environment

Benefits package

Job summary

DHL Express Malaysia is seeking a part-time intern to support our facilities and administration team. The role involves assisting with day-to-day operations, coordinating maintenance, and maintaining records, while ensuring safety compliance and smooth vendor coordination.

The position offers exposure to international operations, hands-on training, and opportunities to develop organizational and digital skills in a dynamic environment.

Qualifications

• Pursuing a Diploma or Degree in Business Administration, Management, Office Management, or related field.
• Proficient in Microsoft Word, Excel, and PowerPoint; able to organize data and prepare basic reports.
• Strong organizational, time-management, and multitasking skills.
• Good written and verbal communication skills.
• Careful and accurate when handling records and confidential information.
• Proactive, dependable, and willing to learn and follow established procedures.
• Able to work collaboratively and complete assigned tasks within agreed timelines.

Responsibilities

• Assist the Administration Executive in managing day-to-day facility and maintenance operations.
• Coordinate preventive maintenance and cleaning services operations.
• Documentation and record-keeping for maintenance, equipment conditions, and inventory.
• Coordinate emergency and ad-hoc repairs services.
• Assist with troubleshooting and minor repairs.
• Support Health and Safety compliance with building codes and regulations.
• Coordinate vendors and contractors for equipment or facilities repairs.
• Support digitization initiatives, create presentation packs and internal signage.
• General administration: organize facility inspections, meetings, reporting via facility management software.
• Support finance and admin operations where relevant.
• Help provide quality customer service to internal and external stakeholders.

Skills

MS Word

MS Excel

MS PowerPoint

Organizational skills

Time management

Multitasking

Communication skills

Teamwork

Education

Diploma or Degree in Business Administration/Management/Office Management

Job description

OUR TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMRPOVE THE LIFE OF OUR CUSTOMERS.

Would you like to become part of the world’s most international company?

A company that pioneered cross-border express delivery in 1969 is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.

Do you want to make a difference? Then come to our Insanely Centric Team and become a Certified International Specialist!

We are committed to equal opportunity and reject any forms of discrimination. The basis for employee selection at DHL Group is qualification, performance, skills and experience.

YOUR TASKS

• Assist the Administration Executive in managing day-to-day facility and maintenance operations such as below:


• Assist with coordinating preventive maintenance and cleaning services operations.


• Documentation and Record-Keeping (eg. Maintenance records, equipment conditions logs and inventory for tools and supplies as well as tracking warranty and service agreements for equipment.


• Coordinate emergency and ad-hoc repairs services.


• Assisting with troubleshooting and minor repairs.


• Support Health and Safety Practices and assist to ensure compliance with building codes and regulations.


• Assist to coordinate vendors and contractors equipment or facilities repairs.


• Support in digitalization initiatives, create presentation packs and internal signages.


• General Administration such as organize facility inspection, meetings and preparation of relevant reporting specific on facility management software, maintenance tracking systems, and scheduling tools.


• Support in Finance and Admin operations, where relevant.


• Support to provide quality customer service to both internal and external stakeholders, addressing their maintenance-related needs and concerns.

YOUR PROFILE

• Currently pursuing a Diploma or Degree in Business Administration, Management, Office Management, or a related field.


• Proficient in Microsoft Word, Excel, and PowerPoint; able to organize data and prepare basic reports.


• Strong organizational, time-management, and multitasking skills.


• Good written and verbal communication skills.


• Careful and accurate when handling records and confidential information.


• Proactive, dependable, and willing to learn and follow established procedures.


• Able to work collaboratively and complete assigned tasks within agreed timelines.

OUR OFFER

• Strong career support in an international environment


• Great culture and colleagues


• Multifarious benefit program