Intern - Admin

Bata Shoes; Selangor; On-site; MYR 33,000 - 61,000; Full time

Job summary

Jora Malaysia is seeking an organized Store Support & Coordination professional to assist in maintaining and updating store operational records, databases, and documentation across the retail network.

You will liaise with District Managers and Store Managers, coordinate store operations, licensing, promotions, travel, and audits, ensuring timely distribution of communications and proper filing.

Qualifications

• Strong administrative and record-keeping abilities.

Responsibilities

• Assist in maintaining and updating store operational records, databases, and documentation.
• Support filing of operational agreements, approvals, and store-related documents.
• Coordinate with District Managers and Store Managers on operational matters.
• Prepare reports, trackers, and records for monitoring and audit purposes.
• Assist in licensing, uniform orders, and inventory coordination.
• Support travel, events, and promotional communications.
• Maintain and update compliance and store signboard records.

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist in maintaining and updating store operational records, databases, and documentation.

Support the preparation, distribution, and filing of operational agreements, approvals, and store-related documents.

Update store and Store Manager information in internal systems and databases.

Prepare reports, trackers, and administrative records for operational monitoring and audit purposes.

Manage document filing and ensure proper record keeping of retail operational documents.

Store Support & Coordination

• Liaise with District Managers and Store Managers on operational matters and documentation requirements.
• Assist in updating store listings, store codes, store information, and operational records.
• Coordinate requests related to store operations, including inventory transfers and store administration matters.
• Provide administrative support for new store openings, pop-up stores, and other retail initiatives.

Compliance & Business Licensing

• Assist in the application, renewal, and maintenance of business licences and sales licences for retail stores.
• Support the monitoring and updating of statutory compliance records and reports.
• Maintain accurate records of store compliance documents and regulatory submissions.
• Coordinate with relevant stakeholders to ensure timely submission of required compliance documentation.
• Assist in coordinating uniform orders and distribution for Store Managers and retail staff.
• Prepare and arrange stationery requests and distribution to stores nationwide.
• Maintain inventory records for operational supplies and retail support materials.
• Coordinate with warehouse and suppliers regarding delivery arrangements and stock replenishment.

Promotions & Communication

• Assist in preparing and distributing operational circulars, promotional announcements, and incentive communications.
• Coordinate communication of operational updates, promotions, and business information to stores and District Managers.
• Ensure relevant documents and communication materials are distributed accurately and in a timely manner.
• Support attendance tracking and allowance administration for trainees and store personnel.
• Assist in processing purchase requisitions, purchase orders, and supporting documents.
• Coordinate invoice collection and document submission for payment processing.
• Assist in bank statement reconciliation and expense documentation when required.

Travel & Event Coordination

• Assist in coordinating travel arrangements, accommodation bookings, and logistics for business-related activities.
• Support internal events, retail campaigns, warehouse sales, and special projects.
• Coordinate administrative requirements for meetings, training sessions, and operational activities.

Reporting & Audit Support

• Maintain operational reports, compliance trackers, and audit-related documentation.
• Assist in monitoring agreement expiry dates, store signboard records, insurance listings, and other operational reports.
• Support audit and reporting requirements by ensuring documentation is complete and up to date.