Indirect Procurement Specialist

allnex; Petaling Jaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

allnex invites you to join the Global Business Service team in Petaling Jaya, Malaysia as an Indirect Procurement Specialist. You will handle reporting, analytics, and collaborate with cross-functional stakeholders to drive procurement strategies and continuous improvements.

The role welcomes fresh graduates and requires fluency in English and Mandarin. You will engage in supplier onboarding, data management, and process optimisation in a global coatings company with a diverse, international

Qualifications

• Fresh graduates are welcome to apply.
• Fluent in English and Mandarin to support operations in Greater China.
• Experience in Procurement Operations or Procurement Support is an added advantage.
• Proficient in Microsoft Office.
• Highly organised, detail-oriented, and proactive.
• Strong interpersonal and stakeholder management skills.
• Able to work independently while collaborating effectively within a team.
• Analytical mindset with strong problem-solving capabilities.

Responsibilities

• Maintain and update supplier master data and pricing information in SAP to support procurement operations.
• Create and manage Purchase Orders, ensuring timely processing and follow-up where required.
• Investigate and resolve invoice discrepancies, while identifying and implementing preventive measures to minimise recurrence.
• Drive process improvement and automation initiatives to eliminate non-value-added activities and enhance operational efficiency.
• Collaborate closely with cross-functional teams, including Planning, Accounting, Data Management, and Logistics, to ensure seamless procurement processes.
• Support supplier onboarding to the Ariba Network and provide training to suppliers and internal stakeholders on electronic document exchange.
• Partner with suppliers to resolve operational issues, including pricing discrepancies, delivery challenges, and complaints.
• Generate procurement reports and perform data analysis to support decision-making and continuous improvement initiatives.
• Manage supplier communications through mass mailing campaigns and announcements.
• Provide training and guidance to internal stakeholders on indirect procurement processes, systems, and transactional activities.

Skills

English and Mandarin

Procurement Operations

Microsoft Office

Organised & Detail-oriented

Stakeholder management

Analytical mindset

Education

Bachelor's degree in Procurement

Tools

SAP

Ariba Network

MS Office

Job description

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Location: Petaling Jaya, Selangor, MY

Category: Global Business Service Jobs

Indirect Procurement Specialist

Why are we proud of what we do at allnex? We create coatings, products which help protect the world for all nex>t generations – and that’s exactly what you can do joining us!

Imagine how fast your smartphone would become scratched-up, ugly and unusable without a coating. Or an e-bike, the cabin of a train, a beautiful wooden floor, and countless other things in life.

Making objects and their surfaces more attractive and longer-lasting means making them more sustainable, and that’s a huge part of what working at allnex is about. No matter which role you step into, you’ll become part of a global team of passionate people who care deeply about the chemistry, quality, and global impact of coatings.

You’ll also join a highly multicultural and diverse team of more than 4,000 employees in four regions who – as part of one of the world’s leading coating resins companies – serve customers in over 100 countries across the globe.

allnex invites you to join the GBS Procurement team in Petaling Jaya, Malaysia as an Indirect Procurement Specialist! In this role, you will be responsible for reporting, analytics, and collaborating closely with cross-functional stakeholders to drive and optimise procurement strategies. You will also have the opportunity to contribute to the growth, efficiency, and continuous improvement of our procurement operations.

If you are eager to make an impact in a global procurement environment, we'd love to hear from you.

Responsibilities

• Maintain and update supplier master data and pricing information in SAP to support procurement operations.
• Create and manage Purchase Orders, ensuring timely processing and follow-up where required.
• Investigate and resolve invoice discrepancies, while identifying and implementing preventive measures to minimise recurrence.
• Drive process improvement and automation initiatives to eliminate non-value-added activities and enhance operational efficiency.
• Collaborate closely with cross-functional teams, including Planning, Accounting, Data Management, and Logistics, to ensure seamless procurement processes.
• Support supplier onboarding to the Ariba Network and provide training to suppliers and internal stakeholders on electronic document exchange.
• Partner with suppliers to resolve operational issues, including pricing discrepancies, delivery challenges, and complaints.
• Generate procurement reports and perform data analysis to support decision-making and continuous improvement initiatives.li>
• Manage supplier communications through mass mailing campaigns and announcements.
• Provide training and guidance to internal stakeholders on indirect procurement processes, systems, and transactional activities.

Required skills and experience

• Fresh graduates are welcome to apply.
• Fluent in English and Mandarin, to support our operations in Greater China.
• Experience in Procurement Operations or Procurement Support is an added advantage.
• Proficient in Microsoft Office.
• Highly organised, detail-oriented, and proactive.
• Strong interpersonal and stakeholder management skills.li>
• Able to work independently while collaborating effectively within a team.
• Analytical mindset with strong problem-solving capabilities.

Qualifications

• Bachelor's degree in Procurement or a related field.

We offer

We are proud to offeran international working experiencewith a tight-knit network of employees, making it easy to connect and learn from people all across our different functions. On top of that we are a truly innovative company with a strong team spirit, openness to new ideas, and great opportunities to grow and develop your career.

Equal Employment Opportunity allnex is proud to be an equal opportunity employer. We celebrate diversity and are committed to an environment where all colleagues contribute for the benefit of our employees, our products, and our communities.