Hybrid Team Operations & Admin Specialist

Siemens; Kuala Lumpur; Hybrid; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Hybrid/Remote options

Welfare & health insurance

Learning journeys

Inclusive culture

Job summary

Siemens Mobility in Kuala Lumpur is seeking an organized administrative professional to support the team and streamline daily operations within a dynamic, inclusive environment. You will coordinate meetings, prepare materials, manage records, and collaborate with internal and external stakeholders to ensure efficient workflows and accurate communications.

A proven background in admin or executive support and strong Microsoft 365 skills will help you thrive.

Qualifications

• Relevant experience in administrative or executive support.
• Strong organizational skills with multitasking ability.
• Excellent written and verbal communication.
• Proficient with Microsoft 365; familiarity with AI tools is a plus.

Responsibilities

• Provide day-to-day team support by coordinating administrative activities.
• Handle administrative processes including records, purchases, and invoicing with stakeholders.
• Review and improve existing processes to identify bottlenecks and automation opportunities.
• Champion digital tools and AI assistants for productivity.
• Support efficient meetings with structured agendas and follow-ups.
• Prepare presentations, reports and other materials with accuracy.
• Coordinate workshops, onboarding activities and internal events.
• Interact professionally with stakeholders at different levels while handling confidential information.

Skills

Strong organizational skills

Clear communication

Attention to detail

Collaborative mindset

Stakeholder interaction

AI tools familiarity

Microsoft 365 proficiency

Tools

Microsoft 365

Job description

Siemens Mobility in Kuala Lumpur is seeking an organized administrative professional to support the team and streamline daily operations within a dynamic, inclusive environment. You will coordinate meetings, prepare materials, manage records, and collaborate with internal and external stakeholders to ensure efficient workflows and accurate communications.

A proven background in admin or executive support and strong Microsoft 365 skills will help you thrive.