Human Resources Officer

PERSOL; Bayan Lepas; On-site; MYR 40,000 - 60,000; Full time

Benefits offered by this job

Allowance Provided

Professional Development

Annual Leave

EPF

SOCSO

Job summary

Jora Malaysia is seeking a Diploma holder in HR/Business Admin to support HR, recruitment, and administrative tasks in Penang. 1-2 years of experience and familiarity with ATS (SmartRecruiters preferred) are desirable. Proficiency in MS Office and strong English communication are essential.

The role involves coordinating interview schedules, onboarding, data entry, and handling confidential information in a fast-paced environment within a collaborative team.

Qualifications

• Diploma holder in HR, Business Administration, or related field (Degree holder will be considered).
• 1-2 years of experience in HR, Recruitment and administrative support.
• Experience using Applicant Tracking Systems (ATS); SmartRecruiters is an added advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with high attention to detail.
• Excellent communication skills in English (written and spoken).
• Ability to multitask and work in a fast-paced environment.
• Good interpersonal skills and ability to handle confidential information professionally.
• Familiar with HR processes and administrative operations.

Responsibilities

• Manages candidate’s interview scheduling and verifies details of job in SmartRecruiters.
• Creates offer letters and obtains required approvals through the SmartRecruiters applicant tracking system.
• Initiates pre-hire on-boarding for new employees.
• May assist in the new hire orientation process.
• Enters data into automated systems and audits data entry.
• Verifies completeness and accuracy of documents.
• Maintains files.
• Provides information to employees and candidates.
• Assists in complex administrative processes.
• Processes expense reports.
• May prepare special reports for management.
• Participates on project teams as assigned.
• May coordinate candidate’s interview travel.
• Ideate on creative solutions for challenges.
• Prepare hiring documentation.

Skills

Excellent communication

Strong organizational skills

Multitasking in fast-paced environment

Interpersonal skills

Confidential information handling

Education

Diploma in HR/Business Administration or related field

Tools

SmartRecruiters

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Diploma holderin Human Resources, Business Administration, or related field.(Degree holder will be considered)

Minimum 1-2 years of experience in HR, Recruitment and administrative support

Experience using Applicant Tracking Systems (ATS); SmartRecruiters is an added advantage

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong organizational skills with high attention to detail

Excellent communication skills in English (written and spoken)

Ability to multitask and work in a fast-paced environment

Good interpersonal skills and ability to handle confidential information professionally

Familiar with HR processes and administrative operations

Requirement

• Diploma holderin Human Resources, Business Administration, or related field.(Degree holder will be considered)
• Minimum 1-2 years of experience in HR, Recruitment and administrative support
• Experience using Applicant Tracking Systems (ATS); SmartRecruiters is an added advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills with high attention to detail
• Excellent communication skills in English (written and spoken)
• Ability to multitask and work in a fast-paced environment
• Good interpersonal skills and ability to handle confidential information professionally
• Familiar with HR processes and administrative operations

Responsibility

• Manages candidate’s interview scheduling and verifies details of job in SmartRecruiters
• Creates offer letters and obtains required approvals through the SmartRecruiters applicant tracking system
• Initiates pre-hire on-boarding for new employees
• May assist in the new hire orientation process
• Enters data into automated systems and audits data entry
• Verifies completeness and accuracy of documents
• Maintains files
• Provides information to employees and candidates
• Assists in complex administrative processes
• Processes expense reports
• May prepare special reports for management
• Participates on project teams as assigned
• May coordinate candidate’s interview travel
• Ideate on creative solutions for challenges
• Prepare hiring documentation

Benefits

• Allowance Provided
• Professional Development
• Annual Leave
• EPF
• SOCSO