Human Resources & Office Admin Team Lead

Smarttrend Recruitment; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Annual Leave

EPF

SOCSO

EIS

Annual Bonus

Training Provided

5 Working Days

Medical Insurance

Job summary

Smarttrend Recruitment in Kuala Lumpur is seeking an HR & Office Admin professional to support daily HR operations, payroll processing, and compliance with Malaysian statutory requirements.

You will handle recruitment coordination, employee records, and payroll accuracy while liaising with government agencies. A Bachelor’s degree and 1 year of HR/administration experience are preferred.

Qualifications

• Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, or related discipline.
• Minimum 1 year of relevant experience in Human Resources and Office Administration.
• Experience in payroll administration and Malaysian statutory compliance.
• Experience in handling government liaison matters is preferred.
• Good knowledge of Malaysian Employment Act, HR practices, payroll processes, and office administration.
• Proficient in Microsoft Office applications and HR systems.
• Strong communication, organisation, problem-solving, and analytical skills.
• Proactive, detail-oriented, and able to manage multiple priorities effectively.

Responsibilities

• Assist the Human Resources & Office Admin Manager in managing daily HR operations.
• Support recruitment activities including candidate coordination, interview arrangements, employment documentation, and onboarding preparation.
• Coordinate monthly payroll processing and ensure accuracy of salary information, employee claims, attendance records, and statutory contributions (EPF, SOCSO, EIS, PCB, EA reporting).
• Maintain accurate and confidential employee records, HR documentation, and HR reporting.
• Support employee confirmation, performance review, training coordination, and employee engagement initiatives.
• Provide HR support to employees and managers on HR policies, procedures, and employment-related matters.
• Assist in handling employee relations matters and escalates complex issues to the Human Resources & Office Admin Manager.
• Support liaison activities with relevant government agencies and statutory bodies, including JTK, DBKL, KWSP, Perkeso, LHDN, and other relevant authorities.

Skills

Communication

Organisation

Problem-solving

Analytical skills

HR processes

Education

Bachelor's Degree in HRM/BA/Accounting/Finance

Tools

MS Office

HRIS systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Smarttrend Recruitment – Kuala Lumpur, Kuala Lumpur

• Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, or related discipline.
• Minimum 1 year of relevant experience in Human Resources and Office Administration.
• Experience in payroll administration and Malaysian statutory compliance.
• Experience in handling government liaison matters is preferred.
• Good knowledge of Malaysian Employment Act, HR practices, payroll processes, and office administration.
• Proficient in Microsoft Office applications and HR systems.
• Strong communication, organisation, problem-solving, and analytical skills.
• Proactive, detail-oriented, and able to manage multiple priorities effectively.

Requirement

Qualifications & Requirements

• Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, or related discipline.
• Minimum 1 year of relevant experience in Human Resources and Office Administration.
• Experience in payroll administration and Malaysian statutory compliance.
• Experience in handling government liaison matters is preferred.
• Good knowledge of Malaysian Employment Act, HR practices, payroll processes, and office administration.
• Proficient in Microsoft Office applications and HR systems.
• Strong communication, organisation, problem-solving, and analytical skills.
• Proactive, detail-oriented, and able to manage multiple priorities effectively.

Responsibility

Human Resources

• Assist the Human Resources & Office Admin Manager in managing daily HR operations
• Support recruitment activities including candidate coordination, interview arrangements, employment documentation, and onboarding preparation.
• Coordinate monthly payroll processing and ensure accuracy of salary information, employee claims, attendance records, and statutory contributions (EPF, SOCSO, EIS, PCB, EA reporting).
• Maintain accurate and confidential employee records, HR documentation, and HR reporting.
• Support employee confirmation, performance review, training coordination, and employee engagement initiatives.
• Provide HR support to employees and managers on HR policies, procedures, and employment-related matters.
• Assist in handling employee relations matters and escalates complex issues to the Human Resources & Office Admin Manager.

Office Administration

• Support the Human Resources & Office Admin Manager in managing daily office administrative activities.
• Coordinate office maintenance, facilities management, office supplies, courier services, and vendor services.
• Monitor office facilities and workplace conditions to ensure a safe and productive working environment.

Finance Administration

• Support finance administration activities including Accounts Payable, Accounts Receivable, petty cash, and expense monitoring.

Government & Compliance Liaison

• Support liaison activities with relevant government agencies and statutory bodies, including JTK, DBKL, KWSP, Perkeso, LHDN, and other relevant authorities.
• Assist in statutory submissions, licence renewals, inspections, audits, and regulatory documentation.
• Ensure HR and Office Admin administrative practices comply with applicable Malaysian employment laws and company policies.

Team Leadership & Process Improvement

• Identify opportunities to improve HR and administrative processes, documentation, and SOPs.
• Act as the supporting person to the Human Resources & Office Administration Manager and assume delegated responsibilities during the Manager's absence.

Benefits

• Annual Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• 5 Working Days
• Medical Insurance