HR & Office Admin Assistant

Smarttrend Recruitment

Kuala Lumpur

On-site

MYR 28,000 - 33,000

Full time

4 days ago

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Benefits offered by this job

Permanent full-time

Salary RM 2,500 – RM 3,000

5 Working Days

Annual Leave

EPF

SOCSO

Medical Insurance

Training Provided

Job summary

Smarttrend Recruitment in Kuala Lumpur is seeking a capable HR & Office Administration Assistant to support recruitment, payroll, and day-to-day admin tasks.

You will maintain accurate employee records, assist with onboarding, payroll coordination, and HR documentation while ensuring compliance and attention to detail.

Fresh graduates welcome; Malaysians only; available to join immediately or by early September 2026; on-site, Monday to Friday.

Qualifications

Bachelor’s Degree in HRM, Business Administration, Accounting, Finance, or a related field.
Minimum 1 year of relevant working experience in HR, administration, payroll, accounting support, or a related function will be a strong advantage.
Fresh graduates with relevant academic background and a strong interest in HR and administration are also encouraged to apply.
Good command of Bahasa Malaysia and English, both written and spoken.
Good computer literacy and proficiency in Microsoft Office, particularly Excel and Word.
Strong attention to detail and accuracy in handling records and documentation.
Good communication and interpersonal skills.
Organized, responsible and able to manage multiple tasks within deadlines.
Proactive attitude with the ability to work independently with minimum supervision.
Willing to work fully on-site from Monday to Friday.
Malaysian citizens only.
Candidates who are available to join immediately or by the 1st week of September 2026 are strongly encouraged to apply.

Responsibilities

Assist with the internal recruitment process, including interview coordination and onboarding preparation.
Assist in conducting HR orientation for new employees.
Maintain accurate employee records, personal files, and HR databases.
Assist with monthly payroll coordination and preparation of payroll-related information.
Support the preparation of statutory payroll information, including EPF, PERKESO/SOCSO and EA-related records.
Assist employees with HR-related queries, including salary, leave and attendance matters.
Monitor employee leave and attendance records.
Assist with probation and contract performance review processes.
Support employee exit and clearance processes.
Maintain proper filing and archiving of HR records.
Assist with employee relations matters and elevate issues to the HR & Office Admin Lead when required.
Support employee engagement, recognition and company activities.
Maintain company asset and inventory records.
Assist with Accounts Receivable, Accounts Payable and related administrative reporting.
Support office maintenance and ensure office facilities are properly maintained.
Monitor and coordinate office supplies and ensure availability when required.
Assist with administrative processes related to IT and information security compliance.
Support the preparation and implementation of HR and Office Admin SOPs.
Perform other HR and administrative duties as assigned from time to time.

Skills

Bahasa Malaysia

English

MS Office

Attention to detail

Communication

Organized

Proactive

Multitask

Education

Bachelor’s Degree in Human Resources Management

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Accounting

Bachelor’s Degree in Finance

Tools

Excel

Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Smarttrend Recruitment – Kuala Lumpur, Kuala Lumpur

Bachelor’s Degree in Human Resources Management, Business Administration, Accounting, Finance, or a related field.

Minimum 1 year of relevant working experience in HR, administration, payroll, accounting support, or a related function will be a strong advantage.

Fresh graduates with relevant academic background and a strong interest in HR and administration are also encouraged to apply.

Good command of Bahasa Malaysia and English, both written and spoken.

Good computer literacy and proficiency in Microsoft Office, particularly Excel and Word.

Strong attention to detail and accuracy in handling records and documentation.

Good communication and interpersonal skills.

Organized, responsible and able to manage multiple tasks within deadlines.

Proactive attitude with the ability to work independently with minimum supervision.

Willing to work fully on-site from Monday to Friday.

Malaysian citizens only.

Candidates who are available to join immediately or by the 1st week of September 2026 are strongly encouraged to apply.

Requirements

Bachelor’s Degree in Human Resources Management, Business Administration, Accounting, Finance, or a related field.
Minimum 1 year of relevant working experience in HR, administration, payroll, accounting support, or a related function will be a strong advantage.
Fresh graduates with relevant academic background and a strong interest in HR and administration are also encouraged to apply.
Good command of Bahasa Malaysia and English, both written and spoken.
Good computer literacy and proficiency in Microsoft Office, particularly Excel and Word.
Strong attention to detail and accuracy in handling records and documentation.
Good communication and interpersonal skills.
Organized, responsible and able to manage multiple tasks within deadlines.
Proactive attitude with the ability to work independently with minimum supervision.
Willing to work fully on-site from Monday to Friday.
Malaysian citizens only.
Candidates who are available to join immediately or by the 1st week of September 2026 are strongly encouraged to apply.

Responsibility

Key ResponsibilitiesHuman Resources

Assist with the internal recruitment process, including interview coordination and onboarding preparation.
Assist in conducting HR orientation for new employees.
Maintain accurate employee records, personal files, and HR databases.
Assist with monthly payroll coordination and preparation of payroll-related information.
Support the preparation of statutory payroll information, including EPF, PERKESO/SOCSO and EA-related records.
Assist employees with HR-related queries, including salary, leave and attendance matters.
Monitor employee leave and attendance records.
Assist with probation and contract performance review processes.
Support employee exit and clearance processes.
Maintain proper filing and archiving of HR records.
Assist with employee relations matters and elevate issues to the HR & Office Admin Lead when required.
Support employee engagement, recognition and company activities.

Office Administration

Maintain company asset and inventory records.
Assist with Accounts Receivable, Accounts Payable and related administrative reporting.
Support office maintenance and ensure office facilities are properly maintained.
Monitor and coordinate office supplies and ensure availability when required.
Assist with administrative processes related to IT and information security compliance.
Support the preparation and implementation of HR and Office Admin SOPs.
Perform other HR and administrative duties as assigned from time to time.

Requirements

Bachelor’s Degree in Human Resources Management, Business Administration, Accounting, Finance, or a related field.
Minimum 1 year of relevant working experience in HR, administration, payroll, accounting support, or a related function will be a strong advantage.
Fresh graduates with relevant academic background and a strong interest in HR and administration are also encouraged to apply.
Good command of Bahasa Malaysia and English, both written and spoken.
Good computer literacy and proficiency in Microsoft Office, particularly Excel and Word.
Strong attention to detail and accuracy in handling records and documentation.
Good communication and interpersonal skills.
Organized, responsible and able to manage multiple tasks within deadlines.
Proactive attitude with the ability to work independently with minimum supervision.
Willing to work fully on-site from Monday to Friday.
Malaysian citizens only.
Candidates who are available to join immediately or by the 1st week of September 2026 are strongly encouraged to apply.

What We Offer

Permanent full-time employment.
Salary range of RM 2,500 – RM 3,000, depending on qualifications and relevant experience.
Structured 3-month probation period.
Practical exposure to both HR and Office Administration.
Opportunity to develop hands‑on experience across recruitment, payroll, employee administration and office operations.
Supportive working environment with opportunities to learn and grow in the HR field.