Human Resources (HR) & Admin Executive(Mandarin Speaker)

Two95 International, Inc; Selangor; On-site; MYR 45,000 - 75,000; Full time

Job summary

Two95 International, Inc. in Klang, Selangor, Malaysia is seeking an HR & Admin Executive to lead end-to-end HR operations and corporate documentation.

The role covers payroll processing, statutory compliance, vendor management, and cross‑department coordination across Operations, Finance, Logistics, Production, and Customer Service. The ideal candidate holds a Diploma/Advanced Diploma or Bachelor’s Degree in HR or Business Administration, with 3–5 years’ experience in HR and admin.

Qualifications

• Diploma, advanced diploma, or bachelor’s degree in HRM, Business Administration, or related field.
• 3–5 years of hands-on HR operations and office administration experience.
• Excellent Mandarin and English fluency, both spoken and written.

Responsibilities

• Manage monthly payroll processing and statutory deductions.
• Ensure compliance with Malaysian Employment Act and related regulations.
• Maintain and archive corporate HR and admin documentation.
• Provide cross-department support and vendor/office administration.

Skills

Mandarin Proficiency

English Proficiency

MS Office Proficiency

Malaysian Labour Law knowledge

Education

Diploma/Advanced Diploma or Bachelor’s Degree in HR or Business Administration

Job description

Job Overview

• Position: Human Resources (HR) & Admin Executive
• Employment Type: Full-time, Permanent
• Location: Jalan Meru, Klang, Selangor, Malaysia
• Salary: Competitive, based on experience (Commensurate with market rates)
• Availability: Immediate Joiner

Working Hours & Days

• Working Days: Monday to Saturday (5-6 days per week)
• Daily Schedule: 9 hours total per day (8 working hours + 1 hour lunch break)

Note: Total weekly operational hours strictly adhere to local statutory frameworks and organizational policies.

Key Responsibilities

As our pioneer HR personnel in Klang, you will act as the core support system handling end-to-end HR functions, comprehensive corporate documentation, and administrative cross-collaboration across all organizational departments (Operations, Finance, Logistics, Production, and Customer Service).

Statutory Compliance & Payroll Management

• Manage monthly payroll processing and timely calculation of end-to-end employee compensation, allowances, bonuses, and deductions.
• Handle full statutory accounts management, submissions, and timely payments including KWSP (EPF), PERKESO (SOCSO), SIP (EIS), and LHDN (PCB/Income Tax).
• Act as the direct point of contact for local government bodies, municipal councils, and regulatory authorities to keep all operational hubs fully compliant.

Cross-Departmental Support & End-to-End Documentation

• Oversee, compile, and systematically archive all corporate, employment, and administrative documentation required for local office setup and expanding operations.
• Actively support the Logistics and Supply Chain department with local document processing, clearance workflows, delivery paperwork, and warehouse/office vendor management.
• Draft, update, and systematically issue official corporate letters, employment contracts, standard operating procedures, employee handbooks, and internal operational memos.

Requirements

• Sourcing, Recruitment & Onboarding
  • Manage the full lifecycle recruitment pipeline, from drafting and posting vacancies on local job portals to screening, vetting, interviewing, and hiring quality talent.
  • Facilitate seamless onboarding and orientation processes for incoming employees across all departments, ensuring smooth cultural integration into the company’s regional goals.
• Office Administration
  • Maintain overall office upkeep, manage assets and operational inventory, track vendor contracts, and resolve day-to-day corporate administrative issues.
• Job Requirements
  • Education: Diploma, Advanced Diploma, or Bachelor’s Degree in Human Resource Management, Business Administration, or any relevant professional field.
  • Experience: 3 to 5 years of hands‑on experience in full‑spectrum HR operations and corporate office administration, preferably in a fast‑paced or scaling/startup business environment.
  • Mandarin Language Proficiency (Crucial): Fluency in spoken and written Mandarin
  • English Language Proficiency (Crucial): Fluency in spoken and written English is required to manage local statutory portals
  • Technical & Core Competencies: Excellent mastery of Microsoft Office applications (Word, Excel, PowerPoint), profound functional familiarity with Malaysian labor laws/Employment Act amendments, and a highly detailed, supportive, and solution‑driven approach to multi‑department setups.