Human Resources & Admin Manager

Premium Vegetable Oils; Pasir Gudang; On-site; MYR 120,000 - 180,000; Full time

Job summary

Premium Vegetable Oils is seeking an experienced HR & Administration Manager in Malaysia to lead the HR & Administration function, ensuring timely delivery and strategic alignment with business goals. You will drive talent acquisition, employee lifecycle, relations, performance management, learning and development, and administrative operations in a hands-on leadership role.

The ideal candidate brings 8–10 years of HR experience, strong knowledge of Malaysian labour laws, and a track record of

Qualifications

• Bachelor's degree in Human Resource Management, Business Administration, Industrial Relations or a related discipline.
• 8–10 years of HR & Administration experience, with 1–3 years in a managerial/supervisory role.
• Broad HR experience across recruitment, employee relations, performance management, learning & development and HR operations.
• Experience in manufacturing, supply chain or industrial environment is valuable.
• Strong knowledge of Malaysian labour laws and regulations.
• Exposure to industrial relations, foreign worker admin, compliance and audit requirements.

Responsibilities

• Lead day-to-day HR & Administration operations and ensure timely service delivery.
• Oversee talent acquisition, employee lifecycle, relations, performance, learning and admin.
• Partner with Department Heads on manpower and workforce priorities.
• Manage employee and industrial relations matters with fairness and consistency.
• Ensure compliance with Malaysian labour laws and audit standards.
• Oversee foreign worker and immigration-related administration.
• Support workforce planning and KPI-driven improvements.
• Drive HR process improvements, systems and user experience.
• Manage HR & Administration budgets and vendor relationships.
• Lead and develop the HR & Administration team.

Skills

HR leadership

Stakeholder management

Employee relations

Performance management

Learning & development

HR operations

Compliance

People management

Industrial relations

Education

Bachelor's degree in HR/BA/IR or related

Tools

HRIS

Microsoft Office

HR reporting

Job description

About the Role

Are you an experienced HR professional ready to take on a broader leadership role and deepen your exposure across the full HR spectrum?

We are looking for an HR & Administration Manager to join our team and play a key role in leading the day-to-day delivery of our people and administration agenda.

This is a hands‑on HR leadership role with broad exposure across talent acquisition, employee and industrial relations, performance management, learning and development, workforce management, HR compliance and administration.

For someone who wants to continue developing as an HR leader, this role provides the opportunity to move beyond a single HR specialization - working closely with business leaders, managing real people and operational challenges, leading a team and contributing to the continuous improvement of the HR function.

What You'll Do

• Lead the day-to-day operations of the HR & Administration function, ensuring effective and timely service delivery.
• Manage the execution of key HR activities across talent acquisition, employee lifecycle, employee relations, performance management, learning & development and administration.
• Partner with Department Heads and operational teams on manpower requirements, people matters and workforce priorities.
• Manage employee and industrial relations matters, including grievances, disciplinary matters and workplace issues, ensuring they are handled fairly and consistently.
• Ensure compliance with Malaysian labour laws, employment regulations, company policies, statutory requirements and audit standards.
• Oversee foreign worker and immigration-related administration and ensure regulatory requirements are met.
• Support workforce planning and manpower availability to meet operational and business requirements.
• Monitor HR & Administration KPIs and use data to identify gaps and opportunities for improvement.
• Drive improvements to HR processes, systems and ways of working to strengthen efficiency and employee experience.
• Manage HR & Administration budgets, vendors and relevant cost-optimization initiatives.
• Oversee administration services and ensure effective support to business operations.
• Lead, coach and develop the HR & Administration team, setting clear expectations and building capability and accountability.

What We're Looking For

• Bachelor's degree in Human Resource Management, Business Administration, Industrial Relations or a related discipline.
• 8-10 years of HR & Administration experience, with at least 1-3 years in a managerial or supervisory capacity.
• Broad HR experience across recruitment, employee relations, performance management, learning & development and HR operations.
• Experience within a manufacturing, supply chain or industrial environment would be highly valuable.
• Strong working knowledge of Malaysian labour laws and employment regulations.
• Practical exposure to industrial relations, foreign worker administration, compliance and audit requirements.
• Experience leading and developing an HR/Administration team.
• Familiarity with HRIS, HR reporting and Microsoft Office applications.
• Strong stakeholder-management, communication and problem-solving capabilities.

Who Will Thrive in This Role

We are looking for someone who wants to grow, contribute and take ownership.

You are comfortable being hands-on, but you also want to develop your ability to think beyond day-to-day HR operations. You are curious about the business, willing to challenge existing ways of working and motivated to turn HR issues into practical solutions.

You can be approachable with employees while remaining confident when dealing with management. You are fair and composed when handling difficult people matters, and you understand that credibility in HR comes from consistency, judgement, follow-through and trust.

Most importantly, you are looking for a role where you can continue building yourself as an HR leader, not simply maintain existing processes.