Human Resource Manager

PHAROAH MARINE SDN. BHD.; Klang City, Port Klang; On-site; MYR 90,000 - 130,000; Full time

Job summary

PHAROAH MARINE SDN. BHD. is seeking an experienced Human Resource Manager to join as a full-time on-site role in Port Klang, Selangor.

You will bridge management and the workforce, shaping workplace culture, handling employee relations, and ensuring regulatory compliance. Key duties include recruitment, payroll processing, contract administration, training coordination, and maintaining HR records. The ideal candidate has a tertiary HR degree and 5+ years in HR, preferably in manufacturing,

Qualifications

• Diploma or Bachelor's degree in Human Resources or Business Administration.
• Minimum 5 years of proven experience in an HR role, preferably in manufacturing, maritime, or logistics.
• Strong knowledge of Malaysian employment laws and regulations.
• Excellent interpersonal and communication skills with the ability to liaise effectively at all organisational levels.
• Proficiency in HR software and Microsoft Office applications.
• Strong organisational and time management abilities with meticulous attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Proactive approach to problem-solving and a commitment to supporting employee well-being.
• Flexibility and adaptability in a dynamic business environment.
• Experience with recruitment, employee relations, and payroll administration is highly desirable.

Responsibilities

• Coordinate recruitment activities, including job advertisements, screening of applications, interview arrangements, and candidate selection.
• Prepare offer letters, employment contracts, and other recruitment documents.
• Coordinate employee onboarding, orientation, and exit procedures.
• Prepare and process monthly payroll accurately and on time.
• Manage overtime, allowances, deductions, and other payroll-related matters.
• Ensure timely submission and payment of statutory contributions, including EPF (KWSP), SOCSO (PERKESO), EIS (SIP), and PCB (Monthly Tax Deduction).
• Maintain accurate payroll records and employee compensation details.
• Maintain and update employee personal files, employment records, attendance, leave, and overtime records.
• Prepare HR letters, memoranda, employment confirmations, warning letters, and other official documents.
• Monitor employee contract renewals, probation periods, and confirmation of employment.
• Maintain accurate and confidential employee records.
• Handle employee enquiries, grievances, and disciplinary matters professionally.
• Assist in conducting domestic inquiries and preparing relevant documentation when required.
• Ensure compliance with company policies, procedures, and employment regulations.
• Ensure HR practices comply with applicable Malaysian employment laws, including the Employment Act 1955 and other relevant regulations.
• Liaise with government agencies such as JTKSM, KWSP, PERKESO, LHDN, and the Immigration Department when necessary.
• Monitor updates to labour laws and statutory requirements.
• Assist with foreign worker administration, including work permit renewals, medical examinations, and related documentation, where applicable.
• Coordinate employee training programmes and maintain training records.
• Assist in performance appraisals, employee development, and confirmation reviews.
• Monitor training needs and support employee competency development.
• Prepare HR reports, headcount summaries, attendance reports, and other management reports.
• Assist in developing and implementing HR policies and standard operating procedures.
• Perform other HR and administrative duties as assigned by management.

Skills

Interpersonal skills

Communication skills

Time management

Discretion

Education

Diploma or Bachelor's degree in HR/Business Administration

Tools

HR software

Job description

About the role

PHAROAH MARINE SDN. BHD. is seeking a dedicated Human Resource Manager to join our team on a full-time basis in Port Klang, Selangor. This role is pivotal to our organisation's success, serving as a key link between management and our workforce. As an HR professional, you will play an essential part in building and maintaining a positive workplace culture, managing employee relations, and ensuring compliance with all relevant employment regulations. This position offers the opportunity to make a meaningful impact on our organisation's human capital and contribute directly to our strategic objectives.

Key responsibilities

Recruitment and Selection

• Coordinate recruitment activities, including job advertisements, screening of applications, interview arrangements, and candidate selection.
• Prepare offer letters, employment contracts, and other recruitment documents.
• Coordinate employee onboarding, orientation, and exit procedures.

Payroll and Compensation

• Prepare and process monthly payroll accurately and on time.
• Manage overtime, allowances, deductions, and other payroll-related matters.
• Ensure timely submission and payment of statutory contributions, including EPF (KWSP), SOCSO (PERKESO), EIS (SIP), and PCB (Monthly Tax Deduction).
• Maintain accurate payroll records and employee compensation details.

Employee Administration

• Maintain and update employee personal files, employment records, attendance, leave, and overtime records.
• Prepare HR letters, memoranda, employment confirmations, warning letters, and other official
• Monitor employee contract renewals, probation periods, and confirmation of employment.
• Maintain accurate and confidential employee records.

Employee Relations and Discipline

• Handle employee enquiries, grievances, and disciplinary matters professionally.
• Assist in conducting domestic inquiries and preparing relevant documentation when required.
• Ensure compliance with company policies, procedures, and employment regulations.

Labour Law and Statutory Compliance

• Ensure HR practices comply with applicable Malaysian employment laws, including the Employment Act 1955 and other relevant regulations.
• Liaise with government agencies such as JTKSM, KWSP, PERKESO, LHDN, and the Immigration Department when necessary.
• Monitor updates to labour laws and statutory requirements.
• Assist with foreign worker administration, including work permit renewals, medical examinations, and related documentation, where applicable.

Training and Performance Management

• Coordinate employee training programmes and maintain training records.
• Assist in performance appraisals, employee development, and confirmation reviews.
• Monitor training needs and support employee competency development.

General Administration

• Prepare HR reports, headcount summaries, attendance reports, and other management reports.
• Assist in developing and implementing HR policies and standard operating procedures.
• Perform other HR and administrative duties as assigned by management.

Qualifications and Requirements

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field
• Minimum 5 years of proven experience in an HR role, preferably in a manufacturing, maritime, or logistics environment
• Strong knowledge of Malaysian employment laws and regulations
• Excellent interpersonal and communication skills with the ability to liaise effectively at all organisational levels
• Proficiency in HR software and Microsoft Office applications
• Strong organisational and time management abilities with meticulous attention to detail
• Ability to handle sensitive and confidential information with discretion
• Proactive approach to problem-solving and a commitment to supporting employee well-being
• Flexibility and adaptability in a dynamic business environment
• Experience with recruitment, employee relations, and payroll administration is highly desirable