Human Resource Assistant

Columbia Asia Hospital - Iskandar Puteri; Iskandar Puteri; On-site; MYR 29,000 - 42,000; Full time

Job summary

Columbia Asia Hospital - Iskandar Puteri in Malaysia is seeking an HR Assistant to support day-to-day human resources operations. You will liaise with departments and across the Columbia Asia group to provide effective HR support, coordinating recruitment, onboarding, training records, attendance tracking, and benefits administration.

The role requires a Diploma in Human Resources/Business Administration, 1–2 years' HR experience, and proficiency in English and Bahasa Malaysia.

Qualifications

• Diploma in Human Resources/Business Administration or related field.
• 1-2 years of HR experience.
• Able to work independently.
• Fluent in English and Bahasa Malaysia (written and spoken).

Responsibilities

• Coordinate recruitment activities including arranging interviews and building a resume database.
• Arrange pre-employment and medical examinations for new hires.
• Inform applicants of acceptance or rejection of employment.
• Maintain training records and related documents.
• Monitor attendance, leaves, and HR-related records.
• Liaise with Management Office on HRDF claims and keep training records updated.
• Assist in exit interviews and employee orientation programs.
• Manage uniform and shoes inventory, and ensure stock levels.

Skills

Recruitment coordination

HR administration

Communication

Education

Diploma in Human Resources/Business Administration

Job description

Assist to provide comprehensive administrative support in the day-to-day operations covering the full spectrum of human resources.

Liaise closely with other departments and throughout the group to provide effective HR support.

Duties and Responsibilities

1. Coordinate recruitment activities which include arranging interviews and compiling a resume database. 2. Arrange for pre-employment and medical examinations for successful candidates. 3. Inform job applicants of their acceptance or rejection of employment. 4. Participate in continuous education and training programs when required. 5. Maintaining training records such as training requisition forms, training course evaluation, and other related documents. 7. Liaise with Management Office on HRDF claims. Administration related to training and development spectrum for the hospital. 8. Monitor employees time attendance. 9. Take minutes of meeting, verbatim reports and distribution. 10. Assist in ordering name tags and uniforms, to distribute them accordingly. 11. Maintain, record and update the employees leave records. 12. Maintain, update and renew Nurses APC for Nursing Department and any other related documents. 13. Manage filing of departments documents. 14.15. Monitor and track employees utilization of all company provided benefits. 15. Liaise with Management Office on the registration of dependents to the Hospitalization and Surgical Insurance plan. 16. Arrange for exit interviews for resigned employees. 17. Assist in carrying out the quarterty orientation program for employees. 18. Management of Uniform and Shoes Inventory, raising of PR on time and managing adequate stock level 19. Perform other tasks and duties as assigned and directed.

Education and Requirements

Diploma in Human Resouces/Business Administration or any other related field.

Minimum 1-2 years working experience in Human Resource or relevant experience.

Able to work independently.

Have good command in both English and Bahasa Malaysia (written and spoken).

Special Demands

Good interpersonal and communication skills.

Trustworthy, ethical and discreet.

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources Assistant?
• How many years' experience do you have in Human Resources (HR)?
• Which of these industries have you worked in?
• Are you available to work outside your usual hours when required? (eg. weekends, evenings, public holidays)

Columbia Asia Group of hospitals, established in Malaysia in 1996, is an international healthcare company operating medical facilities in Malaysia, Indonesia, and Vietnam. Columbia Asia hospitals are now part of Asia One Healthcare, which is majority-owned by Hong Leong Group and the global alternative asset management firm, TPG. Since its inception, Columbia Asia has dedicated and provided top-notch healthcare services across Southeast Asia for more than two decades. With 14 advanced medical facilities in Malaysia strategically located in densely populated areas, it aims to provide the best care possible closer to home with its tagline "Right Here For You".

Columbia Asia Group of hospitals, established in Malaysia in 1996, is an international healthcare company operating medical facilities in Malaysia, Indonesia, and Vietnam. Columbia Asia hospitals are now part of Asia One Healthcare, which is majority-owned by Hong Leong Group and the global alternative asset management firm, TPG. Since its inception, Columbia Asia has dedicated and provided top-notch healthcare services across Southeast Asia for more than two decades. With 14 advanced medical facilities in Malaysia strategically located in densely populated areas, it aims to provide the best care possible closer to home with its tagline "Right Here For You".

What can I earn as a Human Resources Assistant