Human Resource & Admin Executive（人资行政主管)

Sinppa Industrial; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Pasir Gudang is seeking an HR and Admin Executive. The role involves end-to-end recruitment, payroll processing, and ensuring compliance with Malaysian labor laws. Candidates should have a Bachelor's degree in Human Resources and experience in the field. Proficiency in Mandarin is essential for effective communication with clients. The position offers a five-day workweek and various employee benefits.

Benefits

Paid annual leave

Statutory holidays

Broad promotion opportunities

Qualifications

• 2-4 years of HR and Admin experience for Executive Level.
• 5-7 years of HR and Admin experience for Senior Executive Level.
• In-depth knowledge of Malaysian employment laws and HR best practices.

Responsibilities

• Assist in end-to-end recruitment, including job postings and candidate screening.
• Process monthly payroll accurately and administer employee benefits.
• Maintain employee records and assist in addressing grievances.
• Ensure adherence to Malaysian labor laws and support HR policy updates.
• Coordinate training programs and maintain training records.

Skills

Excellent communication skills in Mandarin

Strong organizational abilities

Time management skills

Discretion and integrity

Education

Bachelor’s degree in Human Resources or related field

Tools

HRMS/payroll software

Microsoft Office

Job description

Requirements

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: Executive Level: 2-4 years of HR and Admin experience; Senior Executive Level: 5-7 years of HR and Admin experience.
• Preferred: Experience in the manufacturing industry is preferred.
• Knowledge: In-depth knowledge of Malaysian employment laws and HR best practices.
• Technical: Proficiency in HRMS/payroll software and Microsoft Office.
• Language: Excellent communication skills in Mandarin, English, and Bahasa Malaysia (proficiency in Mandarin is required to communicate effectively with Mandarin-speaking clients).
• Skills: Strong organizational and time management abilities.
• Discretion: Discretion and integrity when handling sensitive and confidential information.

Responsibilities

Human Resources

• Recruitment & Onboarding: Assist in end-to-end recruitment, including job postings, candidate screening, interviews, and issuing offer letters; coordinate and facilitate new employee onboarding and orientation programs.
• Payroll & Benefits Administration: Process monthly payroll accurately, including EPF, SOCSO, EIS, and PCB deductions; administer employee benefits such as medical claims, leave records, and insurance.
• Employee Relations: Maintain and update employee records and personal files; assist in addressing employee grievances and disciplinary matters in compliance with company policies.
• Compliance & Policies: Ensure adherence to Malaysian labor laws (e.g., Employment Act) and support the review and update of HR policies and the employee handbook.
• Training & Development: Coordinate training programs and maintain training records; process HRDF training grant applications.

Office Administration

• General Administration: Manage office supplies, equipment maintenance, and vendor relationships; handle company correspondence and documentation.
• Facilities Management: Oversee office maintenance, safety, and security matters; coordinate with vendors and service providers.
• Reporting & Documentation: Prepare HR reports (e.g., attendance, turnover, training); maintain an organized filing system for HR and administrative documents.

Benefits

• A five-day workweek, paid annual leave and statutory holidays, and broad promotion opportunities.