HR Services Manager - Malaysia

Regnology; Malaysia; On-site; MYR 120,000 - 180,000; Full time

Job summary

Regnology in Malaysia seeks an experienced HR Operations professional to lead setup and scaling of HR processes across APAC, with a focus on Malaysia. You will manage day-to-day HR operations, onboarding and offboarding, and ensure data accuracy in the HRIS.

You’ll coordinate country-specific benefits, payroll familiarity, and cross-country HR projects while upholding local labor laws and global standards in a dynamic, inclusive environment.

Qualifications

• Bachelor’s or Master’s degree in Administration, HR, or Business.
• At least 5 years of HR operations experience in international environments.
• Strong knowledge of Malaysia labor regulations; familiarity with other countries is a plus.
• Experience with payroll processes in Malaysia.
• Proficient in MS Office; experience with HRIS systems, particularly Workday.
• Familiarity with AI concepts and their potential applications in business.
• Ability to handle confidential information and work independently or collaboratively.

Responsibilities

• Set up and scale HR operations in Malaysia ensuring compliant, global-aligned processes.
• Manage day-to-day HR operations for APAC employees.
• Oversee onboarding and offboarding, including exit management and consultations.
• Maintain employee data and HRIS records accurately.
• Prepare employment documents and letters.
• Ensure timely, professional HR communications at all lifecycle stages.
• Coordinate country-specific benefits and payroll processes as needed.

Skills

MS Office

HR operations

Data privacy

Education

Bachelor’s or Master’s degree in Administration, HR, or Business

Tools

Workday

Job description

At Regnology our greatest asset is our people. We value diversity and foster an inclusive environment that supports learning, safety, and growth. By investing in our team, listening to customers, and encouraging creativity, we drive continuous innovation and improvement.

We offer a flexible, innovative environment where your ideas matter and your career can thrive.

Regnology is a global leader in regulatory reporting, helping financial institutions, regulators, and tax authorities improve data quality, efficiency, and cost savings. Our mission: to safeguard financial markets through smarter, future-ready solutions.

What you'll do

• Play a key role in the setup and scaling of HR operations in Malaysia, ensuring processes are efficient, compliant, and aligned with global standards.
• Manage day-to-day HR administrative operations, ensuring smooth processes for employees across various countries in the APAC region (primarily Malaysia, with potential to expand to other countries based on experience).
• Oversee onboarding and offboarding activities, including end-to-end employee exit management, employee consultations, and mutual agreement processes where required.
• Ensure the accurate maintenance of employee data and digital personnel files in the HRIS.
• Prepare employment documents, including offer letters, addendums, certificates, and other administrative correspondence.
• Ensure timely, professional, and employee-centric HR communication at all stages of the employee lifecycle.

Benefits & Employee Administration

• Coordinate country-specific benefits, such as meal vouchers, transportation reimbursements, , and other local schemes.
• Administer absences and sickness cases, working closely with insurance providers and relevant partners.
• Coordinate visa and immigration processes as needed for employees in various locations.
• Regularly review and update HR policies to ensure they comply with local labor laws while also aligning with internal standards and global HR strategies.
• Ensure all HR activities adhere to data privacy and confidentiality requirements.
• Contribute to the continuous improvement of HR operational processes for efficiency and effectiveness, particularly in a cross-country, multi-lingual environment.
• Streamline and harmonize HR workflows across multiple countries, as applicable.
• Participate in the implementation or optimization of HR tools and systems to enhance operational performance.

Other Responsibilities

• Participate actively in employee relations committees or forums as applicable in Malaysia and other countries.
• Support additional cross-functional HR projects as needed, fostering collaboration across teams.

Why we should decide on you

• Why we should decide onBachelor’s or Master’s degree in Administration, HR, or Business.
• At least 5 years of experience in HR operations, ideally in an international environment, including hands-on experience in setting up, standardizing, or scaling HR processes within organizations of more than 100 employees.
• Strong knowledge of HR operations and labor regulations, particularly in Malaysia; familiarity with regulations in other countries is a plus.
• Exposure to payroll processes, especially in Malaysia, and knowledge of payroll systems in other countries is an asset.
• Proficient in MS Office; experience with HRIS systems, particularly Workday, is appreciated.
• Familiarity with AI concepts and its potential application in a business environment.
• Dynamic, proactive, organized, and comfortable handling confidential information.
• Able to work both independently and collaboratively in a fast-paced environment.

Why you should decide on us

• Let’s grow together, join our market leading SaaS company – our agile character and culture of innovation enables you to design our future.
• We provide you with the opportunity to take on responsibility and participate in international projects.
• In addition to our buddy-program, we offer numerous individual and wide-ranging training opportunities during which you can explore technical and functional areas.
• Our internal mobility initiative encourages colleagues to transfer cross functionally to gain experience and promotes knowledge sharing.
• We are proud of our positive working atmosphere characterized by a supportive team across different locations and countries and transparent communication across all levels.
• Together we're better - meet your colleagues at our numerous team events.

Recognizing the benefits of working in diverse teams, we are committed to equal employment opportunities regardless of gender, age, nationality, ethnic or social origin, disability, and sexual identity.