HR & Payroll Coordinator (1 Year Contract)

Jdeprofessional; Johor Bahru; On-site; MYR 44,640 - 66,960; Full time

Job summary

A leading professional services firm is seeking an HR & Payroll Coordinator for a one-year contract in Johor Bahru, Malaysia. This role is pivotal in managing payroll processes and ensuring compliance with local laws. Candidates should possess a diploma or degree in HR management, along with at least two years of relevant experience. Familiarity with SAP/SuccessFactors and payroll systems is essential. The position requires strong communication and problem-solving skills to navigate HR operations effectively.

Qualifications

• Minimum of 2 years of relevant working experience required.
• Well-versed in local HR legislation and regulatory practices.
• Ability to manage and address queries from associates and stakeholders.

Responsibilities

• Manage payroll clearance and ensure compliance with tax laws.
• Handle monthly payroll and prepare reports for finance.
• Support expatriate management and related tax matters.
• Engage in SAP SuccessFactors for HR operations.

Skills

Experience with HR legislation

Good communication skills

Problem-solving abilities

Experience with payroll systems

Proficiency in SAP/SuccessFactors

Education

Diploma in Administrative or Degree in HR Management

Tools

SAP

BIPO

RAMCO

Job description

HR & Payroll Coordinator (1 Year Contract)

Job Description

The HR & Payroll Coordinator plays a key role in supporting the Local MU organization by strengthening leadership capability, driving a high-performance culture, and enhancing associate engagement.

This role is responsible for executing the local HR agenda, covering a wide range of people-related areas including daily HR operations, signature HR processes, payroll administration, data management, foreign worker management, compensation and benefits, employee relations, talent and performance management, local labour relations, and initiatives that support associate engagement.

Key Responsibilities

• Take charge of final payroll clearance and tax clearance for expatriate and foreign workers.
• Responsible for monthly payroll competency and prepare all related salary reports to finance and stakeholder.
• Support on day-to-day operation and be an advisor on expatriate management.
• Assist on tax matters/liabilities and lodge relevant documentations with IRB and follow up closely for new expatriate and for expat staff leaving the country.
• Check and monitor Time Management System (TMS) record and liaise with Department Admin for any correction or discrepancy.
• Send the payroll data to the third-party payroll provider for payroll processing on timely manner.
• Prepare employee Confirmation letter, Appraisal evaluation form, quarterly group insurance invoices, Forklift incentive (twice a year), contract renewal letter and employees change request related document (Form & Letter).
• Create and update personal file for new join associates.
• Support on company events / festival gift, employee celebrations, and employee engagement.
• Engaged in SAP Success Factor system and responsible in HR Shared Services focus on employee central, onboarding/offboarding processes, and compensation.
• Ensure the expenses of current year did not overspend as per AOP report estimation and ensure the AOP report are aligned with department manager’s requirement.
• Responsible for statutory submission to IRB, EPF, SOCSO & HRDC board as well as Zurich Pension Plan. – Submission statutory + Zurich pension.
• Enroll and Termination of associate in AIA Portal.
• Submit statutory related form to statutory board or via online portal (CP22, Form 2, Form 3).
• Address queries from associates, department admins, and stakeholders, and prepare ad hoc reports as requested by management.
• Perform any other duties assigned by the superior.

Qualifications

Here’s what we’re looking for:

• Academic Program: Preference for candidates with a Diploma in Administrative/ Degree in HR Management or equivalent.
• Experience: At least 2 years working experience in relevant experience.
• Skillset: Experience and well‑versed in liaison with local legislation institutions and authority (JTK, SOCSO, EPF, LHDN) in relation to HR legislation and regulatory practices and requirements.
• Experience working in SAP/SuccessFactors or any other global ERP system.
• Experience in working with various payroll systems (BIPO, RAMCO, SAP & etc.) desirable.
• Good communication skill, independent and problem‑solving, proactive and competent in general administration, documentation and record controls.
• Personal traits: Structured approach, driven and energetic personality, excellent communication and people skills, and ability to work both in a team and independently.