HR, Payroll & Administration Executive

HONG LEONG INDUSTRIES BERHAD; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Hong Leong Industries Berhad (HLI) is seeking an experienced HR, Payroll and Admin Executive to support end-to-end HR operations and payroll across the Group’s companies. You will manage onboarding, records, payroll processing, HRIS data, and office administration in a dynamic corporate environment.

The role requires a Diploma or Bachelor’s in HR/BA, 5 years of HR/payroll experience, knowledge of Malaysian employment law, and the ability to handle payroll independently.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
• Minimum 5 years of experience in HR operations and payroll administration.
• Familiar with Malaysian employment legislation and payroll statutory requirements.
• Experience handling payroll independently is highly preferred.
• Knowledge of HRMS and payroll systems will be an added advantage.
• Strong attention to detail, organisational skills, and ability to maintain confidentiality.
• Good communication and interpersonal skills.

Responsibilities

• Manage HR operational activities including onboarding, confirmation, employee transfers, and offboarding.
• Maintain accurate employee records, HR documentation, and HRMS data.
• Prepare HR letters and employment-related documents in accordance with company policies.
• Administer employee benefits, leave management, attendance records, and other HR processes.
• Process monthly payroll accurately and ensure timely statutory submissions, including EPF, SOCSO, EIS, PCB, and HRDF.
• Handle payroll reports, reconciliations, employee payroll enquiries, and year-end payroll activities.
• Support HR audits and ensure compliance with labour laws and internal policies.
• Assist with HRMS enhancement and system implementation activities, including data validation, testing, and user support.
• Coordinate recruitment administrative activities when required.
• Oversee general office administration, facilities coordination, vendor management, and office upkeep.
• Support continuous improvement initiatives and other HR projects assigned by management.

Skills

HR operations

Payroll administration

Onboarding

Offboarding

HRMS

Documentation

Education

Diploma/Bachelor's in HR/BA

Tools

HRMS

Payroll systems

Job description

We are seeking an experienced HR, Payroll and Admin Executive to support end-to-end HR operations and payroll administration across multiple companies within the Group. This role offers broad exposure to employee lifecycle management, payroll processing, HR systems, and office administration in a dynamic corporate environment.

Key Responsibilities:

Manage HR operational activities including onboarding, confirmation, employee transfers, and offboarding.

Maintain accurate employee records, HR documentation, and HRMS data.

Prepare HR letters and employment-related documents in accordance with company policies.

Administer employee benefits, leave management, attendance records, and other HR processes.

Process monthly payroll accurately and ensure timely statutory submissions, including EPF, SOCSO, EIS, PCB, and HRDF.

Handle payroll reports, reconciliations, employee payroll enquiries, and year-end payroll activities.

Support HR audits and ensure compliance with labour laws and internal policies.

Assist with HRMS enhancement and system implementation activities, including data validation, testing, and user support.

Coordinate recruitment administrative activities when required.

Oversee general office administration, facilities coordination, vendor management, and office upkeep.

Support continuous improvement initiatives and other HR projects assigned by management.

Job Requirements:

Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.

Minimum 5 years of experience in HR operations and payroll administration.

Familiar with Malaysian employment legislation and payroll statutory requirements.

Experience handling payroll independently is highly preferred.

Knowledge of HRMS and payroll systems will be an added advantage.

Strong attention to detail, organisational skills, and ability to maintain confidentiality.

Good communication and interpersonal skills.

FMCG Manufacturing 1,001-5,000 employees

Hong Leong Industries Berhad (“HLI”) is a public listed company and its shares are traded on the Main Market of Bursa Malaysia Securities Berhad.

HLI is principally an investment holding company whilst the principal activities engaged by its subsidiaries are primarily in the following business segments :

Consumer Products - manufacture, assembly and distribution of motorcycles, scooters and related parts and products, as well as manufacturing and sale of ceramic tiles.

Industrial Products - manufacturing and sale of fibre cement and concrete roofing products.

HLI also has associated companies which are involved in the manufacture and assembly of motorcycles, motorcycle engines and spare parts as well as manufacture and sale of newsprint and related paper products.

Personal Data - The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at [http://www.hongleong.com.my/HLG_Privacy Notice_New _Applicants.pdf]. By providing to us your personal data, you hereby consent to the processing of your personal data in accordance with the said Privacy Notice.

Hong Leong Industries Berhad (“HLI”) is a public listed company and its shares are traded on the Main Market of Bursa Malaysia Securities Berhad.

HLI is principally an investment holding company whilst the principal activities engaged by its subsidiaries are primarily in the following business segments :

Consumer Products - manufacture, assembly and distribution of motorcycles, scooters and related parts and products, as well as manufacturing and sale of ceramic tiles.

Industrial Products - manufacturing and sale of fibre cement and concrete roofing products.

HLI also has associated companies which are involved in the manufacture and assembly of motorcycles, motorcycle engines and spare parts as well as manufacture and sale of newsprint and related paper products.

Personal Data - The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at [http://www.hongleong.com.my/HLG_Privacy Notice_New _Applicants.pdf]. By providing to us your personal data, you hereby consent to the processing of your personal data in accordance with the said Privacy Notice.

What can I earn as an Administration Executive