HR Generalist - Expatriate & Compliance Lead

Private Advertiser; Johor Bahru; On-site; MYR 67,000 - 100,000; Full time

Job summary

Private Advertiser in Johor Bahru is seeking an HR Generalist to support expatriate management and general HR operations. You will handle onboarding, records, recruitment coordination, and compliance with Malaysian labour laws.

The role requires 2–3 years of HR experience, a relevant degree, and fluency in English and Bahasa Malaysia. Travel to government offices may be required to facilitate Employment Pass processes.

Qualifications

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2–3 years of relevant experience in HR Generalist functions, with hands-on experience in expatriate management.
• Familiar with Employment Pass applications, renewals, and immigration procedures in Malaysia.
• Knowledge of ESD, MYXpats, and relevant immigration processes is highly preferred.
• Good understanding of Malaysian Employment Act 1955 and statutory requirements.
• Experience in payroll administration, recruitment, and employee lifecycle management.
• Strong organisational skills, attention to detail, and ability to manage multiple deadlines.
• Good communication and interpersonal skills, with proficiency in English and Bahasa Malaysia.
• Able to work independently and coordinate effectively with internal and external stakeholders.
• May be required to travel to the Immigration Department of Malaysia, relevant government agencies, and other external offices as necessary to facilitate expatriate management, regulatory compliance, and other HR-related matters.

Responsibilities

• Assist in the setup, implementation, and administration of HR and office operations.
• Maintain and update employee records, HR documentation, and personnel files.
• Coordinate recruitment activities, including job postings, interview scheduling, and communication with candidates and hiring managers.
• Manage employee onboarding and offboarding processes, including preparation of employment letters, orientation arrangements, and exit documentation.
• Support employee relations, staff welfare initiatives, and internal HR communications.
• Ensure compliance with the Malaysian Employment Act 1955 and other applicable labour laws and regulations.
• Oversee general administrative matters, including attendance monitoring, office supplies, and facilities coordination.
• Manage end-to-end expatriate employment matters, including Employment Pass (EP) applications, renewals, cancellations, and related immigration processes.
• Liaise with the Expatriate Services Division (ESD), MYXpats Centre, Immigration Department of Malaysia, and other relevant government authorities.
• Prepare, submit, and monitor expatriate applications through relevant immigration platforms, ensuring accuracy and timely processing.
• Coordinate expatriate documentation, employment contracts, supporting letters, and other immigration-related requirements.
• Monitor Employment Pass validity, expiry dates, and renewal timelines to ensure compliance and prevent disruptions to employment.
• Maintain accurate expatriate records, immigration documentation, and tracking reports.
• Provide guidance and administrative support to expatriate employees on immigration procedures, documentation, and employment-related matters.
• Ensure compliance with Malaysian immigration regulations, expatriate employment policies, and relevant government requirements.
• Liaise with internal stakeholders and external agencies to facilitate smooth expatriate onboarding, employment, and repatriation processes.
• Prepare HR reports and maintain accurate records for management review.
• Support HR process improvements and implementation of HR policies and procedures.
• Undertake other HR and administrative duties as assigned by management.
• Job duties and responsibilities may be revised, modified, or reassigned from time to time based on the Company's operational needs, business requirements, and management's discretion.

Job description

Private Advertiser in Johor Bahru is seeking an HR Generalist to support expatriate management and general HR operations. You will handle onboarding, records, recruitment coordination, and compliance with Malaysian labour laws.

The role requires 2–3 years of HR experience, a relevant degree, and fluency in English and Bahasa Malaysia. Travel to government offices may be required to facilitate Employment Pass processes.