HR Cum Admin Clerk

Pro Office Technology; Cyberjaya; On-site; MYR 28,000 - 39,000; Full time

Job summary

Pro Office Technology is seeking a proactive HR Cum Admin Clerk to join our Corporate team. This role is ideal for a fresh graduate aiming to build a career in Human Resources and Administration.

You will assist with daily HR operations, employee documentation, recruitment coordination, attendance and leave administration, and general office administration to support smooth business workflows.

Qualifications

• Diploma in HRM, Business Administration, Management or related field.
• Fresh graduates are encouraged to apply.
• Good communication and interpersonal skills.
• Basic knowledge of Microsoft Office, especially Word and Excel.
• Good organisational and time-management skills.
• Detail-oriented, responsible and willing to learn.
• Able to maintain confidentiality when handling employee and company information.
• Able to work independently and as part of a team.
• Candidates with HR/Admin internship experience will have an added advantage.

Responsibilities

• Assist with daily HR operations and employee documentation.
• Coordinate attendance and leave administration.
• Support recruitment activities, including job postings and interview arrangements.
• Assist with onboarding and offboarding processes.
• Prepare HR letters, memos, notices and other HR-related documents.
• Maintain confidential HR filing systems.
• Support staff engagement programmes and internal events.
• Assist in preparing HR reports and updating HR records.
• Perform other HR-related tasks assigned by the HR team.
• Handle general administrative duties and coordinate documents with departments.

Skills

Communication skills

Interpersonal skills

Time management

Detail-oriented

Education

Diploma in HRM or Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a HR Cum Admin Clerk to join our Corporate team. This role is suitable for a fresh graduate who is interested in developing a career in Human Resources and Administration.

The successful candidate will assist with daily HR operations, employee documentation, recruitment coordination, attendance and leave administration, as well as general office administration.

Key Responsibilities

Human Resources

Assist in maintaining and updating employee records and personal files.

Assist with attendance, leave and employee-related documentation.

Support recruitment activities, including job posting, candidate screening, interview arrangements and follow-ups.

Assist with employee onboarding and offboarding processes.

Prepare HR letters, memos, notices and other HR-related documents.

Assist in maintaining proper and confidential HR filing systems.

Support HR activities, staff engagement programmes and internal events.

Assist in preparing HR reports and updating HR records.

Perform other HR-related tasks assigned by the HR team.

Administration

Handle daily administrative and clerical duties.

Prepare, organise and maintain company documents and records.

Assist with document filing, photocopying, scanning and data entry.

Coordinate internal documents and administrative matters with different departments.

Assist with office supplies and general office administration.

Perform other administrative duties as assigned by management.

Requirements

Diploma in Human Resource Management, Business Administration, Management or a related field.

Fresh graduates are encouraged to apply.

Good communication and interpersonal skills.

Basic knowledge of Microsoft Office, especially Microsoft Word and Excel.

Good organisational and time-management skills.

Detail-oriented, responsible and willing to learn.

Able to maintain confidentiality when handling employee and company information.

Able to work independently and as part of a team.

Candidates with HR/Admin internship experience will have an added advantage.