HR Assistant Manager

Private Advertiser; Negeri Sembilan; On-site; MYR 70,000 - 100,000; Full time

Job summary

Private Advertiser is seeking a Senior HR Executive / Assistant HR Manager to lead daily HR operations and support strategic initiatives in Malaysia. The role covers IR, recruitment, training & development, payroll inputs, manpower planning, and plant-wide HR advisory, driving engagement and well-being aligned with HSSE and ISO standards.

You will promote a safe, compliant, and healthy workplace, collaborate with Production, Maintenance, Safety, and Quality teams, and contribute to talent

Qualifications

• Knowledge of ISO 9001, ISO 45001, and ISO 14001 standards.
• Understanding of Employment Act 1955, Industrial Relations Act, and labour regulations.
• Experience in training matrix development and competency tracking.
• Experience in talent development, succession planning, and career progression planning.
• Knowledge of mental health and wellbeing programme implementation.
• Experience in compensation and benefits strategy, payroll validation, and salary review exercises.
• Ability to conduct workforce analytics and produce HR reports on turnover, absenteeism, and disciplinary trends.
• Experience in disciplinary processes, domestic inquiries, and employee relations management.

Responsibilities

• Actively promote and model a strong HSSE culture across all workforce levels, ensuring that safety expectations are clearly communicated and consistently upheld.
• Partner with Safety & Wellbeing teams to implement safety initiatives, conduct safety briefings, and support risk assessments related to workforce practices, behaviour, and workplace ergonomics.
• Ensure HR policies, disciplinary actions, and training programs reinforce compliance with ISO 45001, OSHA-related requirements, and all internal safety procedures.
• Participate in incident investigations involving people-related factors and ensure accurate documentation and corrective action follow-up.
• Champion responsible labour practices consistent with ISO 14001, ensuring that HR processes follow ethical, fair, and environmentally responsible standards.
• Develop and implement the annual Training & Development Plan aligned with operational needs, ISO requirements, and future manpower capability needs.
• Maintain and update the Training Matrix, ensuring that employee competencies are recorded, tracked, and audited in line with ISO9001 & ISO45001 expectations.
• Implement talent development initiatives such as career progression planning, competency development pathways, and readiness assessment for key roles.
• Lead and champion mental health programmes including stress-management and Employee Assistant Program initiatives awareness campaigns.
• Ensure full compliance with the Employment Act 1955, Industrial Relations Act, and all relevant labour regulations.
• Ability to work collaboratively with Production, Maintenance, Safety, and Quality departments.
• Strong communication and coaching skills for supervisors and line managers.

Skills

HSSE culture

Safety briefings

Risk assessments

Disciplinary actions

Training programs

Employee relations

Talent development

Succession planning

Mental health programmes

Payroll validation

Salary reviews

Workforce analytics

Communication coaching

Job description

The Senior HR Executive / Assistant HR Manager is responsible for managing daily HR operations, supporting strategic HR initiatives, and ensuring compliance with employment laws, ISO standards, and internal governance. The role covers key HR functions including industrial relations (IR), recruitment, training & development, payroll inputs, manpower planning, and providing plant-wide HR advisory support. This role plays a crucial part in human capital and talent management, ensuring the development, retention, and engagement of employees across all levels. It also champions mental health and wellbeing initiatives, promoting a supportive and psychologically safe workplace aligned with the organisation's wellbeing strategy. The role further contributes to safety and sustainability, reinforcing the company's HSSE culture, and ensuring that HR practices support long-term organisational resilience, responsible employment practices, and a compliant, healthy, and productive workforce.

Key responsibilities

Actively promote and model a strong HSSE culture across all workforce levels, ensuring that safety expectations are clearly communicated and consistently upheld

Partner with Safety & Wellbeing teams to implement safety initiatives, conduct safety briefings, and support risk assessments related to workforce practices, behaviour, and workplace ergonomics

Ensure HR policies, disciplinary actions, and training programs reinforce compliance with ISO 45001, OSHA-related requirements, and all internal safety procedures

Participate in incident investigations involving people-related factors and ensure accurate documentation and corrective action follow-up

Champion responsible labour practices consistent with ISO 14001, ensuring that HR processes follow ethical, fair, and environmentally responsible standards

Develop and implement the annual Training & Development Plan aligned with operational needs, ISO requirements, and future manpower capability needs

Maintain and update the Training Matrix, ensuring that employee competencies are recorded, tracked, and audited in line with ISO9001 & ISO45001 expectations

Implement talent development initiatives such as career progression planning, competency development pathways, and readiness assessment for key roles

Lead and champion mental health programmes including stress-management and Employee Assistant Program initiatives awareness campaigns

Ensure full compliance with the Employment Act 1955, Industrial Relations Act, and all relevant labour regulations

About you

Knowledge of ISO 9001, ISO 45001, and ISO 14001 standards

Understanding of Employment Act 1955, Industrial Relations Act, and labour regulations

Experience with training matrix development and competency tracking

Experience in talent development, succession planning, and career progression planning

Knowledge of mental health and wellbeing programme implementation

Experience in compensation and benefits strategy, payroll validation, and salary review exercises

Ability to conduct workforce analytics and produce HR reports on turnover, absenteeism, and disciplinary trends

Experience in disciplinary processes, domestic inquiries, and employee relations management

Ability to work collaboratively with Production, Maintenance, Safety, and Quality departments

Strong communication and coaching skills for supervisors and line managers