HR Assistant

SMT Technologies; Seberang Perai; On-site; MYR 29,000 - 42,000; Full time

Job summary

SMT Technologies in Penang, Malaysia is seeking a capable administrative assistant to provide recruitment support, maintain records for foreign workers, and handle daily office tasks. The role covers mail handling, equipment maintenance, stock management and meeting-room operations.

You will liaise with departments to prepare documents, refresh TV welcome displays, and ensure end-of-day checks on lighting and air conditioning are completed.

Responsibilities

• i.Provide recruitment support including document preparation, filing and record maintenance.
• ii.Maintain accurate and up-to-date records and documentation for foreign worker-related matters.
• iii.Collect, sort and distribute incoming mail from the mailbox.
• iv.Maintain office equipment, including the photocopy machine, ensuring regular servicing and meter reading submission.
• v.Maintain and monitor water dispensers and ensure regular sterilization.
• vi.Purchase office supplies and items for meetings, customer visits, and general office use.
• vii.Compile stationery requisitions from all departments and manage office stationery inventory.
• viii.Manage TV welcome display content and ensure timely updates.
• ix.Perform end-of-day checks to ensure meeting room lighting and air conditioning are switched off when not in use.
• x.Clerical work - typing, filing, photostating and etc. etc.

Job description

• i.Provide recruitment support including document preparation, filing and record maintenance.
• ii.Maintain accurate and up-to-date records and documentation for foreign worker-related matters.
• iii.Collect, sort and distribute incoming mail from the mailbox.
• iv.Maintain office equipment, including the photocopy machine, ensuring regular servicing and meter reading submission.
• v.Maintain and monitor water dispensers and ensure regular sterilization.
• vi.Purchase office supplies and items for meetings, customer visits, and general office use.
• vii.Compile stationery requisitions from all departments and manage office stationery inventory.
• viii.Manage TV welcome display content and ensure timely updates.
• ix.Perform end-of-day checks to ensure meeting room lighting and air conditioning are switched off when not in use.
• x.Clerical work - typing, filing, photostating and etc. etc.