HR Assistant

Asia Recruit; Cyberjaya; On-site; MYR 33,000 - 54,000; Part time

Job summary

Asia Recruit represents our international NGO client seeking a Finance Assistant based in Cyberjaya.

You will manage daily HR operational actions, support recruitment of contractors, coordinate with agencies, process invoices, and handle contractor accounts across ERP/Oracle systems. Diploma in HR/Administration with 3 years' experience required; 6-month contract in Cyberjaya.

Only shortlisted candidates will be notified.

Qualifications

• Min Diploma and above in HR Management and/ or administration.
• Min 3 years of related working experience.
• Experience in the use of an ERP or Oracle system.

Responsibilities

• Managing daily HR operational actions in line with Organization procedures and policies.
• Provide support in recruitment activities of contractors.
• Effectively source, plan and execute recruitment activities including drafting job vacancies on various job portals, screening resumes, practical arrangements for panels to conduct interviews, coordinating with the hiring managers and candidates.
• Liaise with agencies for selecting contractors and issuing contracts.
• Validate, review the Letters of Agreement for contractors before approval and signature.
• Assist with managing and maintaining contractors account in multiple platform/system within the Organization (staff on arrival, extensions and on separation).
• Collect, check, validate, record monthly invoices with precision and attention to details to ensure timely and accurate processing.
• Administer renewal, extensions of contractors in a timely manner.
• Ensure contractor performance evaluations are conducted in a timely manner for extensions.
• Contribute to the continuous improvement of the team.
• Perform other related duties as required.

Skills

HR operations

Recruitment

Contract management

Vendor liaison

Invoice processing

Education

Diploma in HR/Administration

Tools

ERP/Oracle system

Job description

We are representing our international NGO clients who are looking for candidates to fill the position of Finance Assistant to be based in Cyberjaya.

Job Descriptions:

• Managing daily HR operational action in line with the Organization procedures and policies
• Provide support in recruitment activities of contractors.
• Effectively source, plan and execute recruitment activities including drafting job vacancies on various job portals, screening resumes, practical arrangements for panels to conduct interviews, coordinating with the hiring managers and candidates.
• Liaise with agencies for selecting contractors and issuing contracts.
• Validate, review the Letters of Agreement for contractors before approval and signature.
• Assist with managing and maintaining contractors account in multiple platform/system within the Organization (staff on arrival, extensions and on separation).
• Collect, check, validate, record monthly invoices with precision and attention to details to ensure timely and accurate processing.
• Administer renewal, extensions of contractors in a timely manner.
• Ensure contractor performance evaluations are conducted in a timely manner for extensions.
• Contribute to the continuous improvement of the team.
• Perform other related duties as required.

Requirements:

• Min Diploma and above in HR Management and/ or administration
• Min 3 years of related working experience.
• Experience in the use of an ERP or Oracle system.
• Applicants must be willing to work in Cyberjaya.
• 6 months contract

**Only shortlisted candidate will be notified