HR Admin Specialist: Letters & Overtime Ops

Credit Bureau Malaysia

Malaysia

On-site

MYR 27,900 - 42,408

Full time

14 days+

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Job summary

Credit Bureau Malaysia is seeking an HR Administration Assistant to support the creation of HR letters, overtime data consolidation for payroll, and maintenance of employee records. The role also covers onboarding tasks such as issuing ID tags and access cards, ensuring timely processing of requests, and responding to inquiries from staff and stakeholders.

The ideal candidate will have a Diploma in HR/Business Admin/Office Management or related field, be proficient in MS Excel/Word/Outlook, and

Qualifications

Knowledge of HR administration processes.
Diploma in HR/Business Admin/Office Management or related field.
Proficient in Excel, Word and Outlook.
Strong data entry and document management skills.
High attention to detail and accuracy.
Good interpersonal and communication skills.

Responsibilities

Prepare and generate HR-related letters (offer, transfer, resignation acceptance, renewal, promotion, salary adjustments, employment certification, and other employee correspondence).
Consolidate, validate, and prepare overtime data for payroll processing.
Maintain records and trackers for employee letters and overtime administration.
Assist in issuing employee ID tags, access cards, and onboarding administrative requirements.
Process letter requests through the e-ticketing system and meet SLA outcomes.
Respond to employee/internal stakeholder enquiries related to letters and overtime matters.
Support process improvements and other administrative duties as needed.
Maintain confidentiality of employee information and comply with policies and data privacy requirements.