HR Admin & PA to Founder

BrioHR Pte Ltd; Kuala Lumpur; Presencial; MYR 50 000 - 95 000; Tempo integral

Resumo da oferta

Direct Lending is seeking an organised HR Admin & PA to be the heartbeat of the office and right-hand to the leadership team. You’ll ensure people operations run smoothly and executives focus on growth, with duties spanning HR admin, PA support, and daily office operations.

You will handle confidential information, onboarding/offboarding, payroll tracking, calendar management, travel arrangements, and liaison with stakeholders as the company scales toward 2030.

Qualificações

• 2–3 years of HR administration or as Personal/Executive Assistant.
• Ability to manage calendars, meetings and sensitive information with discretion.
• Fluent in English with professional presence.

Responsabilidades

• HR Administration & Compliance: maintain employee records, onboarding/offboarding, ensure statutory filings, payroll tracking, policy management.
• Personal Assistant (PA) Support: manage Founder’s calendar, travel logistics, gatekeeping, errands, confidentiality.
• Office Operations: oversee workspace and vendor relationships to maintain a productive office.

Conhecimentos

HR administration

Executive assistant

Descrição da oferta de emprego

Direct Lending is a fast-growing, award-winning lending fintech on a mission to empower people's lives with simple and responsible financing. Having built a sustainable, profitable foundation, we are now entering a scaling-up phase. Our roadmap is clear: scale our needs-based financing, grow our revenue 5X and become IPO-ready by 2030.

We are looking for a highly organized HR Admin & PA to be the heartbeat of our office and the right-hand support to our leadership team. You will ensure our people operations run smoothly and our executives are positioned to focus on high-impact growth. This is a dual-impact role for someone who thrives on order, discretion, and making things happen behind the scenes.

Why Join Direct Lending?

• Core Impact on Culture: You are the first point of contact for our team and candidates. You won't just file papers; you will shape the employee experience and the environment we work in.
• Direct Executive Exposure: As a PA, you will work closely with leadership, gaining a unique "birds-eye view" of how a fintech scales and prepares for an IPO.
• A Growing Platform: As the company expands from a solid foundation to a 5X growth trajectory, your role will evolve, offering opportunities to specialize in HR management, talent acquisition, or office operations.

Your Core Responsibilities

1. HR Administration & Compliance

• Records & Data : Maintain accurate employee records and digital personnel files with high standards of data privacy.
• Onboarding/Offboarding : Manage the end-to-end onboarding/offboarding process for all team members.
• Compliance : Ensure the company stays compliant with Malaysian labor laws and that all statutory filings (EPF, SOCSO, etc.) are handled accurately and on time.
• Payroll & Tracking : Assist in payroll preparation by tracking leaves and claims data to ensure 100% accuracy.
• Policy Management : Keep the Employee Handbook and internal HR policies updated as the company grows and scales toward 2030.

2. Personal Assistant (PA) Support

• Calendar & Meeting Management : Own the Founder’s calendar, proactively scheduling high-priority meetings and ensuring their time is optimized for strategic growth.
• Travel & Logistics : Coordinate complex travel itineraries, including flights, accommodation, and transportation, while managing all related documentation and claims.
• Gatekeeping & Liaison : Act as the primary liaison between the Founder and internal/external stakeholders; screen communications to prioritize urgent matters.
• Miscellaneous Bookings & Errands : Manage miscellaneous personal or business bookings and errands to ensure the Founder’s day-to-day affairs run without friction.
• Confidentiality : Handle all sensitive information and correspondence with absolute discretion and integrity.

3. Office Operations

• Workspace Management : Oversee daily office maintenance and manage vendor relationships (cleaners, supplies, building management) to ensure a productive workspace.

Who You Are

• 2–3 years of experience in HR administration or as a Personal/Executive Assistant.
• Highly Proactive : You anticipate needs and solve problems before they reach the Founder’s desk.
• Meticulous Organizer : You can juggle complex schedules and miscellaneous bookings without dropping the ball.
• Trustworthy : You have a proven track record of handling high-stakes, confidential matters with complete integrity.
• Excellent Communicator : Fluent in English (written and spoken) with a professional presence.