HR & Admin Operations Lead

Guardian South East Asia; Kuala Lumpur; On-site; MYR 60,000 - 84,000; Full time

Job summary

Guardian South East Asia in Kuala Lumpur is seeking an office-based HR and Admin professional to ensure administrative, finance and HR matters are sustained for smooth operations. You are expected to maintain employee records, manage attendance, process payroll, and handle end-to-end recruitment and onboarding.

The role requires a Diploma/Degree in HR or related field and at least 2 years of relevant experience, with high discretion handling confidential information.

Qualifications

• Diploma/Degree in HR, Business Administration, Operations management or equivalent.
• At least 2 years of experience in administrative or operations role.
• Malaysian only; highly discreet with private information.

Responsibilities

• Maintain employee records, contracts and HR documentation to be audit-ready.
• Manage attendance, leave entitlements and employee HR matters.
• Prepare offer letters, contracts and onboarding documents with accuracy.
• Oversight of end-to-end recruitment from sourcing to offers.
• Coordinate onboarding and offboarding processes and orientation.
• Process monthly payroll and statutory contributions; ensure compliance.
• Submit statutory reports (Borang A, 8A, CP39) during tax season.
• Review overtime and travel claims; coordinate staff travel with Finance.
• Manage petty cash, office supplies, asset management, and procurement.
• Liaise with government bodies, external parties, and service providers.

Skills

HR Administration

Payroll processing

Recruitment

Onboarding

Communication

Attention to detail

Education

Diploma/Degree in HR or related

Job description

Guardian South East Asia in Kuala Lumpur is seeking an office-based HR and Admin professional to ensure administrative, finance and HR matters are sustained for smooth operations. You are expected to maintain employee records, manage attendance, process payroll, and handle end-to-end recruitment and onboarding.

The role requires a Diploma/Degree in HR or related field and at least 2 years of relevant experience, with high discretion handling confidential information.