HR & ADMIN MANAGER

Payer Industries Malaysia; Alor Merah; On-site; MYR 78,000 - 123,000; Full time

Job summary

Jora Malaysia seeks an HR & Admin Manager to lead HR strategies, promote a positive workplace culture, and ensure effective people management. The role collaborates with multiple departments to drive talent development and organizational growth.

The position covers recruitment, onboarding, training, performance management, and regulatory compliance, with a focus on staff welfare and HR records.

Qualifications

• Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s Degree/Professional Degree, Master’s Degree in Business Studies/Administration/Management, Human Resource Management or equivalent.
• Conversant with Employment Act and Industrial Relations Act. Meticulous, analytical, and organized person.
• More than 5 years’ experience, preferably in manufacturing environment.

Responsibilities

• Support HR strategies to enhance employee engagement and workplace culture.
• Coordinate manpower requisition, interview arrangements, onboarding, and exits.
• Oversee staff development, training schedules, and HRDF portal management.
• Maintain staff records, job descriptions, attendance, leave, and appraisals.
• Ensure statutory compliance with SOCSO, DOE, and related agencies.

Skills

HR management

Employee relations

Training & development

Onboarding

Education

Diploma/Advanced/Higher/Graduate Diploma

Bachelor’s/Master’s degree in HRM

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

HR & Admin Manager plays a key role in supporting the development and execution of HR strategies that enhance employee engagement, promote a positive workplace culture, and ensure the effective management of people-related processes. This role involves collaborating with various departments to ensure smooth HR operations, drive talent development, support employee relations, and contribute to overall organizational growth.

Job Description / Responsibilities

Section : HR & Admin

Manpower & Recruitment

• Process staff requisition and interview arrangement with HODs.
• Prepare appointment letters and other HR related confidential letter.
• Arrangement of necessary items for new joiner (Badge, uniforms, pc setting and etc).
• Manage staff onboarding programmed for new employees such as briefing on company’s employees’ handbook, company culture and practice.
• Conduct the termination process including paperwork and exit interviews.

Staff Development & Training

• Work with Department Heads to develop, review and update on job training schedules to
• Partnering with HOD on sourcing of training providers/programs.
• Manage HRDF portal - training grant application and claim upon completion.
• Maintain training record
• Assist in HOD in performance appraisal management.

Human Resource Administration

• Review and maintain record of employees’ job descriptions.
• Maintain employee personal profile including appraisal, promotion, demotion etc.
• Maintain a proper record for attendance, leave and medical.
• Update and maintain the organization chart of the Company.
• Update and maintain the company calendar.
• To monitor and control general office administration matters such as CCTV, security, door

Employee Relationship

• Handling of inquiry, disciplinary, complaints, grievance and compliance issues for employees based on the Company’s policies and rules.
• Assist in Staff Welfare Program, Health Talks, CSC event.

External & Statutory Compliance

• Dealing with benefit & general vendors.
• Dealing with external bodies such as SOCSO, Immigration Office, Labour Department and Industrial Relation Department when necessary

Job Function / Responsibilities / Authorities

Section : EHS

• In general Health and safety carry out range of functions in a bid to ensure the safety of both employers and employees within a particular work environment
• Monitors employees and employer’s adherence to safety policies and/or guidelines
• Carry out development of safety policies for organizations
• Keeps record of all safety-related issues within the organization and makes sure that corrective measures are taken
• Organizes routine training on health and safety matters for the staff of the organization
• Review documentation compliance
• Ensure compliance to DOE, DOSH, Bomba, ISO14001, ISO45001, PPE, Physical security
• Time-oriented approach to handling queries and tasks
• Authorise to Intervenes in correcting unsafe work practices.

The above are no exhaustive and other duties / responsibilities may be revised or added as needed by organization.

Requirements and Skills

Diploma/Advance/Higher/Graduate Diploma, Bachelor’s Degree/Professional Degree, Master’s Degree in Business Studies/Administration/Management, Human Resource Management or equivalent.

Conversant with Employment Act and Industrial Relations Act Meticulous, analytical, and organized person.

More than 5 years’ experience, preferably in manufacturing environment.