HR & Admin Executive: Recruitment, Compliance & Safety

Polydamic Sdn Bhd; Simpang Ampat; On-site; MYR 47,000 - 71,000; Full time

Job summary

Polydamic Sdn Bhd, a manufacturing and environmental engineering company in Malaysia, is seeking an HR & Administration Executive to handle foreign worker matters, recruitment support, and HR operations. You will liaise with government bodies, oversee OSH and safety matters, maintain personnel records, and support training and disciplinary actions while ensuring compliant HR processes and data accuracy.

This role requires discretion with confidential information and strong interpersonal skills

Qualifications

• Strong understanding of HR practices and relevant Malaysian regulations.
• Ability to handle sensitive and confidential information.
• Good interpersonal and communication skills.

Responsibilities

• Manage foreign worker matters including permit renewal, repatriation, accommodation, and immigration-related processes.
• Support end-to-end recruitment processes such as job posting, screening, coordination of interviews, and onboarding.
• Responsible for HR operations such as preparing and maintaining personal files and records, payroll verification, KPI tracking, etc.
• Liaise with the respective government statutory bodies for any regulatory submission and compliance.
• To act as OSH, overseeing and maintaining JKKP-related matters and documentation.
• Oversee workplace safety and health matters by monitoring the implementation of risk assessments.
• Process training applications and coordinate training arrangements for employees.
• Maintain employees’ records in HR system to ensure accuracy of information with up-to-date details.
• Monitor company vehicle documentation such as road tax, insurance, and PUSPAKOM inspection.
• Develop, improve and implement effective HR strategies and policies for the company.
• Manage disciplinary actions including issuing warning letters and maintaining proper documentation.
• Provide administrative support and assistance with any assigned tasks.

Skills

HR practices knowledge

Interpersonal communication

Confidential information handling

Education

Diploma/Degree in Business Administration, Human Resource Management, or related field

Job description

Polydamic Sdn Bhd, a manufacturing and environmental engineering company in Malaysia, is seeking an HR & Administration Executive to handle foreign worker matters, recruitment support, and HR operations. You will liaise with government bodies, oversee OSH and safety matters, maintain personnel records, and support training and disciplinary actions while ensuring compliant HR processes and data accuracy.

This role requires discretion with confidential information and strong interpersonal skills