HR & Admin Executive: Foreign Worker Compliance

PETRO MART SDN. BHD.; Nilai; On-site; MYR 36,000 - 65,000; Full time

Job summary

PETRO MART SDN. BHD. in Nilai seeks an HR and Admin Officer to oversee HR functions including recruitment, payroll, and records management while ensuring compliance with Malaysian labor and immigration rules.

The role handles foreign worker permits, onboarding, grievances, and training coordination. The ideal candidate holds a Diploma or Degree in HRM or Business Administration with 1–2 years of HR/Admin experience, and is proficient in EPLKS, FOMEMA, and MS Office.

Qualifications

• Diploma or Degree holder in HRM or Business Administration.
• 1–2 years of HR and Administration experience, preferably with foreign worker permits.
• Familiar with Malaysia's labour laws, work permit regulations and immigration policies.
• Knowledge of EPLKS, FOMEMA and related online portals for applications and renewals.
• Strong communication, interpersonal and analytical skills.

Responsibilities

• Oversee recruitment activities: job ads, screening resumes, interviews to fill mid-level roles.
• Manage onboarding and offboarding for hires and resignations.
• Maintain accurate employee records and ensure confidentiality.
• Prepare employment letters: contracts, confirmations, letters of resignation/termination, increments, bonuses.
• Administer benefits, payroll queries, and leave policies.
• Prepare attendance, overtime and leave reports; assist payroll processing.
• Support performance appraisals and employee development.
• Assist line managers with grievances and disciplinary issues.
• Organize training and development programs; manage HRDC grants where applicable.
• Monitor work permit expirations and liaise with authorities for renewals.
• Ensure foreign workers have suitable living arrangements and document records.

Skills

Recruitment

Payroll

Employee relations

Record keeping

Communication

Analytical skills

MS Office

Education

Diploma or Degree in HRM orBusiness Administration

Tools

MS Office (Excel, Word, PowerPoint)

EPLKS (e-Work Permit system)

FOMEMA portals

Job description

PETRO MART SDN. BHD. in Nilai seeks an HR and Admin Officer to oversee HR functions including recruitment, payroll, and records management while ensuring compliance with Malaysian labor and immigration rules.

The role handles foreign worker permits, onboarding, grievances, and training coordination. The ideal candidate holds a Diploma or Degree in HRM or Business Administration with 1–2 years of HR/Admin experience, and is proficient in EPLKS, FOMEMA, and MS Office.