HR & Admin Executive: Payroll, Compliance & Onboarding

ZICHEN MALAYSIA SDN. BHD.; Gurun; On-site; MYR 36,000 - 48,000; Full time

Job summary

ZICHEN MALAYSIA SDN. BHD. is seeking an organized HR & Admin Executive to manage day-to-day HR and administrative operations in Kedah. You will handle full employee lifecycle and ensure compliance with Malaysian labor laws for a smooth-running office.

Responsibilities include recruitment, onboarding/offboarding, payroll processing, and expat pass/visa coordination. Diploma or Bachelor’s in HR/Business with 2+ years’ experience and strong communication required.

Qualifications

• Diploma or Bachelor's degree in HRM, Business Admin or related field.
• Minimum 2 years of HR and administration experience.
• Familiar with Malaysian Employment Act and statutory submissions.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• High integrity and confidentiality.
• Detail-oriented and multitask in a fast-paced environment.
• Good command of English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Manage end-to-end recruitment: ads, screening, interviews, references.
• Handle onboarding and offboarding, contracts, orientation, settlements.
• Process monthly payroll and statutory contributions; file with authorities.
• Assist in performance reviews, training coordination, employee engagement.
• Address queries, grievances, disciplinary matters per policy.
• Oversee office administration: procurement, facilities, equipment maintenance.
• Coordinate work passes and visas with authorities.
• Arrange expatriate housing, leases, utilities and maintenance.
• Arrange transportation for foreign staff and visitors.
• Maintain records of foreign passes and renewals.

Skills

Recruitment coordination

Payroll processing

Employee relations

HRIS familiarity

Communication skills

MS Office

Education

Diploma or Bachelor's in HR/Business

Tools

HRMS/HRIS

Payroll software

Job description

ZICHEN MALAYSIA SDN. BHD. is seeking an organized HR & Admin Executive to manage day-to-day HR and administrative operations in Kedah. You will handle full employee lifecycle and ensure compliance with Malaysian labor laws for a smooth-running office.

Responsibilities include recruitment, onboarding/offboarding, payroll processing, and expat pass/visa coordination. Diploma or Bachelor’s in HR/Business with 2+ years’ experience and strong communication required.