HR & Admin Executive (F&B Industry)

Private Advertiser; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a responsible HR & Admin Executive to support HR and administrative operations with a strong focus on compliance and accuracy.

You will manage end-to-end recruitment, HR administration, attendance, payroll support, and foreign worker processes such as JTKSM, VDR, FOMEMA, and PLKS.

The role requires familiarity with Employment Act 1955 and related regulations, plus fluent English and Chinese for effective communication with management.

Qualifications

• 2–3 years HR & Admin experience.
• Hands-on foreign worker recruitment and management.
• Familiar with FWCMS, JTKSM, VDR, FOMEMA, PLKS, Levy and foreign worker processes.

Responsibilities

• End-to-end recruitment, screening, and onboarding.
• HR administration, attendance, payroll support and document control.
• Ensure compliance with Employment Act 1955 and immigration rules.

Skills

Fluent Chinese & English

Job description

HR & Admin Executive
Location: Malaysia
Job Type: Full-time

Job Overview

We are looking for a responsible and detail-oriented HR & Admin Executive to support our HR and administrative operations in Malaysia.

This role will be responsible for end-to-end recruitment, HR administration, foreign worker management and employment compliance, with a strong focus on ensuring that the company's workforce is managed efficiently and in compliance with Malaysian regulations.

The ideal candidate should have hands-on experience in Foreign Worker recruitment and work permit processes, as well as experience working in the F&B industry.

Key Responsibilities

1. Recruitment & Talent Acquisition

Manage end-to-end recruitment for local employees, including job posting, sourcing, screening, interviews, selection and onboarding.

Coordinate recruitment and onboarding activities to ensure smooth manpower deployment.

Manage end-to-end Foreign Worker recruitment processes, including:

JTKSM approval and follow-up

VDR application and visa arrangements

FOMEMA medical examination

PLKS work permit application and renewal

Accommodation arrangements

Employment documentation and contract management

Repatriation / departure arrangements upon completion of employment

2. HR & Administration

Prepare and manage employment contracts, HR documents and employee records.

Manage employee attendance, leave, onboarding and offboarding processes.

Maintain accurate and up-to-date employee records and HR databases.

Assist with monthly payroll preparation and statutory contributions, including EPF, SOCSO and EIS.

Assist with PCB / monthly tax deduction matters.

Handle general office administration and coordinate with relevant government departments and external agencies.

3. HR Compliance

Ensure HR policies and employment practices comply with applicable Malaysian employment laws and regulations.

Keep updated on changes in Employment Act 1955, immigration and foreign worker policies, EPF, SOCSO, EIS and other relevant regulations.

Conduct regular checks on foreign worker documentation and employment compliance.

Coordinate and assist with government inspections, audits and official inquiries when required.

Requirements

2–3 years of relevant HR & Administration experience.

Hands-on experience in Foreign Worker recruitment and management is required.

Familiar with FWCMS, JTKSM, VDR, FOMEMA, PLKS, Levy and foreign worker insurance processes.

Experience in the F&B / restaurant / retail industry is preferred.

Good understanding of Malaysian employment regulations, including Employment Act 1955, EPF, SOCSO, EIS and PCB.

Fluent Chinese & English; able to communicate effectively with Chinese-speaking management.

Good communication, coordination and problem-solving skills.

Detail-oriented, organised and able to manage multiple tasks independently.

Candidates must be legally authorised to work in Malaysia (Malaysian citizen, Permanent Resident or valid work permit holder).

Experience working with Chinese / China-based companies or restaurant chains will be an added advantage.