HR & Admin Executive

Talent Recruit; Selangor; On-site; MYR 45,000 - 56,000; Full time

Job summary

Talent Recruit is seeking an HR & Admin professional in Selangor to manage recruitment and monthly payroll processing for our client, a payroll and HR services provider. The role requires handling payroll documentation, statutory compliance, and workforce planning.

Responsibilities include stakeholder liaison, HR letter preparation, and supporting HR projects such as performance management and learning & development, while maintaining confidentiality and professionalism.

Qualifications

• Diploma in HR, Business Administration or related field.
• Experience in payroll processing, recruitment, and general HR & admin.
• Familiar with statutory submissions and basic Malaysian labour law.
• Proficient in English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Manage end-to-end recruitment including sourcing, screening, onboarding and offboarding.
• Handle end-to-end monthly payroll processing.
• Ensure payroll documents are accurate, timely and compliant with regulations; assist workforce planning.
• Respond to payroll-related employee queries and resolve discrepancies.
• Liaise with external stakeholders to support payroll operations.
• Prepare HR-related letters and documents.
• Drive employee engagement and support HR projects like performance management and L&D.
• Manage HRDF claims and ensure proper use of training funds.
• Conduct site visits to ensure consistent HR practices and report to MD.

Skills

Payroll processing

Recruitment

HR & Admin

Work permits

Liaison with authorities

Education

Diploma in HR or Business Admin

Job description

Telok Panglima Garang, Selangor, Malaysia

RM 4,000.00 - 5,000.00 (Malaysian Ringgit)

We are representing our client, a company that provides professional HR and administrative support services, focusing on payroll, recruitment, compliance, and workforce management to support smooth business operations.

• Location: Telok Panglima Garang, Selangor
• Working hours:Monday - Friday / 9.000am - 6.00pm

Job Responsibilities

• Manage end-to-end recruitment, including sourcing, screening, onboarding, and offboarding.
• Manage end-to-end monthly payroll processing.
• Ensures that all payroll processes & documentations are accurate, timely, and fully compliant with statutory regulations. Analyses & collaborating with management on workforce planning based on business needs.
• Handle payroll-related employee queries and resolve discrepancies in a timely and professional manner.
• Liaise with external stakeholder where required to support smooth payroll operations.
• Prepare and issue HR-related letters.
• Drive employee engagement activities while also supporting key HR projects including performance management and learning & development initiatives.
• Manage HRDF claims and ensure effective utilization of training funds.
• Conduct visits to premise when needed to ensure consistent HR practices and support local teams and report regulary to MD on HR metrics and key issues.
• To assist with the development and implementation of HR policies and procedures, ensuring compliance with Malaysian labor laws.
• Work closely with management on HR improvement projects, process enhancements, and initiatives that strengthen the overall employee experience.
• Handle disciplinary matters, grievances, and counselling with professionalism and confidentiality.
• Handle insurance, licence renewals. Liaise with government departments and local councils when required.
• Support miscellaneous office administrative tasks and any ad hoc duties assigned.
• Coordinate and liaise with shopping mall management on tenancy-related matters and day-to-day operational coordination to ensure smooth outlet operations.

Requirements

• Minimum Diploma in HR, Business Administration, or related field.
• Experience in payroll processing, recruitment, and general HR & admin functions.
• Familiar with statutory submissions and basic Malaysian labour law.
• Proficient in English and Bahasa Malaysia; Mandarin is an added advantage.
• Experience in work permit application and liaison with authorities is a plus.
• Good communication skills, organised, and able to handle confidential matters.