HR/Admin Executive

Samtec Inc; Seberang Perai; On-site; MYR 70,000 - 110,000; Full time

Job summary

SAMTEC, Inc is seeking an experienced Industrial Relations/Employee Relations professional to manage disciplinary processes and Domestic Inquiries in a manufacturing setting. You will advise management on IR risks, ensure legal compliance, and maintain confidential HR records.

The role requires strong drafting and negotiation skills in English and Bahasa Malaysia, with mature judgement and the ability to handle sensitive matters while promoting a positive workplace culture.

Qualifications

• Minimum 5 years’ experience in Industrial Relations / Employee Relations (manufacturing environment preferred).
• Strong hands-on experience with disciplinary actions and Domestic Inquiries.
• In-depth knowledge of Malaysian labour and employment laws.
• Excellent drafting, communication, and negotiation skills in English and Bahasa Malaysia.
• Mature, firm, analytical, and highly confidential in handling sensitive matters.
• Strong organizational, judgment, and conflict resolution skills.

Responsibilities

• Manage end-to-end disciplinary processes, including misconduct investigations, show-cause letters, warnings, suspension, and termination.
• Act as Domestic Inquiry (DI) Prosecutor, handling charge framing, evidence preparation, and DI proceedings.
• Handle employee grievances, counselling, and disciplinary actions.
• Advise management on disciplinary actions, IR risks, compliance, and legal outcomes.
• Ensure full compliance with Malaysian Employment Act, Industrial Relations Act, and relevant labour laws.
• Review and proposed IR/ER policies, SOPs, procedures, and documentation.
• Promote positive employee relations, engagement initiatives, and a healthy workplace culture.
• Manage HR communications related to employee relations and policies.
• Probation monitoring and employment confirmation for new hires.
• Manage employee exit procedures and offboarding processes.
• Handle SOCSO claim procedures.
• Responsible for expatriate visa and work permit applications.
• Maintain accurate, complete, and confidential employee records, IR case files, and documentation.

Skills

Disciplinary actions

Domestic Inquiry

Employee relations

IR compliance

Drafting

Negotiation

Communications

Bilingual EN-BM

Education

Degree or Diploma in HR, IR, Law

Tools

MS Office

Job description

• Manage end-to-end disciplinary processes, including misconduct investigations, show-cause letters, warnings, suspension, and termination.
• Act as Domestic Inquiry (DI) Prosecutor, handling charge framing, evidence preparation, and DI proceedings.
• Handle employee grievances, counselling, and disciplinary actions.
• Advise management on disciplinary actions, IR risks, compliance, and legal outcomes.
• Ensure full compliance with Malaysian Employment Act, Industrial Relations Act, and relevant labour laws.
• Review and proposed IR/ER policies, SOPs, procedures, and documentation.
• Promote positive employee relations, engagement initiatives, and a healthy workplace culture.
• Manage HR communications related to employee relations and policies.
• Probation monitoring and employment confirmation for new hires.
• Manage employee exit procedures and offboarding processes.
• Responsible for expatriate visa and work permit applications.
• Maintain accurate, complete, and confidential employee records, IR case files, and documentation.

Description

Position at Samtec, Inc

Essential Functions/Responsibilities

• Manage end-to-end disciplinary processes, including misconduct investigations, show-cause letters, warnings, suspension, and termination.
• Act as Domestic Inquiry (DI) Prosecutor, handling charge framing, evidence preparation, and DI proceedings.
• Handle employee grievances, counselling, and disciplinary actions.
• Advise management on disciplinary actions, IR risks, compliance, and legal outcomes.
• Ensure full compliance with Malaysian Employment Act, Industrial Relations Act, and relevant labour laws.
• Review and proposed IR/ER policies, SOPs, procedures, and documentation.
• Promote positive employee relations, engagement initiatives, and a healthy workplace culture.
• Manage HR communications related to employee relations and policies.
• Probation monitoring and employment confirmation for new hires.
• Manage employee exit procedures and offboarding processes.
• Handle SOCSO claim procedures.
• Responsible for expatriate visa and work permit applications.
• Maintain accurate, complete, and confidential employee records, IR case files, and documentation.

Required Experience

• Minimum 5 years’ experience in Industrial Relations / Employee Relations (manufacturing environment preferred).
• Strong hands-on experience with disciplinary actions and Domestic Inquiries.
• In-depth knowledge of Malaysian labour and employment laws.
• Excellent drafting, communication, and negotiation skills in English and Bahasa Malaysia.
• Mature, firm, analytical, and highly confidential in handling sensitive matters.
• Strong organizational, judgment, and conflict resolution skills.
• Must be able to sit/stand for at least 90 consecutive minutes.

Education

• Degree or Diploma in Human Resources, Industrial Relations, Law, or related field.

SAMTEC, Inc. is an Equal Opportunity Employer and committed to creating a diverse environment. All employment decisions at Samtec are based in business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, pregnancy or parental status, age, disability, sexual orientation, gender and/or gender identity/expression, marital status, past or present military service, family medical history or genetic information, or any other status protected by applicable laws. Privacy Policy: https://www.samtec.com/about/legal/#privacyrightspage