HR/Admin Executive

Samtec; Penang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Samtec, Inc. in Penang, Malaysia is seeking an HR professional to manage end-to-end disciplinary processes, act as DI Prosecutor, and handle grievances and counselling.

The role also advises management on IR risks, ensures compliance with Malaysian labour laws, and maintains confidential records, exit procedures, and expatriate visa matters.

Qualifications

• Minimum 5 years’ experience in Industrial Relations / Employee Relations (manufacturing environment preferred).
• Hands-on experience with disciplinary actions and Domestic Inquiries.
• In-depth knowledge of Malaysian labour and employment laws.
• Excellent drafting, communication, and negotiation skills in English and Bahasa Malaysia.
• Mature, firm, analytical, and highly confidential in handling sensitive matters.
• Strong organizational, judgment, and conflict resolution skills.
• Must be able to sit/stand for at least 90 consecutive minutes.

Responsibilities

• Manage end-to-end disciplinary processes, including misconduct investigations, show-cause letters, warnings, suspension, and termination.
• Act as Domestic Inquiry (DI) Prosecutor, handling charge framing, evidence preparation, and DI proceedings.
• Handle employee grievances, counselling, and disciplinary actions.
• Advise management on disciplinary actions, IR risks, compliance, and legal outcomes.
• Ensure full compliance with Malaysian Employment Act, Industrial Relations Act, and relevant labour laws.
• Review and proposed IR/ER policies, SOPs, procedures, and documentation.
• Promote positive employee relations, engagement initiatives, and a healthy workplace culture.
• Manage HR communications related to employee relations and policies.
• Probation monitoring and employment confirmation for new hires.
• Manage employee exit procedures and offboarding processes.
• Responsible for expatriate visa and work permit applications.
• Maintain accurate, complete, and confidential employee records, IR case files, and documentation.

Skills

Disciplinary actions

Domestic Inquiry handling

IR/ER policy drafting

Stakeholder communication

Education

Degree or Diploma in HR/IR/Law

Job description

1. Manage end-to-end disciplinary processes, including misconduct investigations, show-cause letters, warnings, suspension, and termination.

2. Act as Domestic Inquiry (DI) Prosecutor, handling charge framing, evidence preparation, and DI proceedings.

3. Handle employee grievances, counselling, and disciplinary actions.

4. Advise management on disciplinary actions, IR risks, compliance, and legal outcomes.

5. Ensure full compliance with Malaysian Employment Act, Industrial Relations Act, and relevant labour laws.

6. Review and proposed IR/ER policies, SOPs, procedures, and documentation.

7. Promote positive employee relations, engagement initiatives, and a healthy workplace culture.

8. Manage HR communications related to employee relations and policies.

9. Probation monitoring and employment confirmation for new hires.

10. Manage employee exit procedures and offboarding processes.

12. Responsible for expatriate visa and work permit applications.

13. Maintain accurate, complete, and confidential employee records, IR case files, and documentation.

Required Experience:

1. Minimum 5 years’ experience in Industrial Relations / Employee Relations (manufacturing environment preferred).

2. Strong hands-on experience with disciplinary actions and Domestic Inquiries.

3. In-depth knowledge of Malaysian labour and employment laws.

4. Excellent drafting, communication, and negotiation skills in English and Bahasa Malaysia.

5. Mature, firm, analytical, and highly confidential in handling sensitive matters.

6. Strong organizational, judgment, and conflict resolution skills.

7. Must be able to sit/stand for at least 90 consecutive minutes.

Education:

1. Degree or Diploma in Human Resources, Industrial Relations, Law, or related field.

SAMTEC, Inc. is an Equal Opportunity Employer and committed to creating a diverse environment. All employment decisions at Samtec are based in business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, pregnancy or parental status, age, disability, sexual orientation, gender and/or gender identity/expression, marital status, past or present military service, family medical history or genetic information, or any other status protected by applicable laws.Privacy Policy: https://www.samtec.com/about/legal/#privacyrightspage