HR & Admin Executive

Commerceplus; Kuala Lumpur; On-site; MYR 50,000 - 73,000; Full time

Benefits offered by this job

Dental benefits

Medical Insurance

Birthday Holiday

Support on professional certifications

Job summary

Commerceplus is seeking a proactive HR & Admin Executive to drive recruitment, onboarding, engagement and HR operations in a fast-growing eCommerce environment.

You will partner with the Office Manager and Managing Director to maintain a positive, high-performing culture while handling payroll, records, and day-to-day admin tasks in a Malaysia-based on-site role.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field.
• 1–2 years of working experience in HR, admin, or people operations role preferred.
• Fresh graduates with strong internship experience and the right attitude are welcome to apply.
• Able to work Monday–Friday (On-Site).
• Familiar with Malaysian Employment Act and basic payroll processes is an advantage.
• Proficiency in Microsoft Office and Google Workspace.
• Resourceful, self-driven and able to work independently.
• A natural people-person who genuinely cares about employee experience.

Responsibilities

• Manage end-to-end recruitment: job postings, candidate sourcing, screening, interview coordination, and offer management.
• Maintain and update job listings across platforms and ensure a positive candidate experience.
• Build and maintain a strong pipeline of talents across functions.
• Support onboarding and orientation programs to ensure new hires integrate smoothly into the team.

Skills

Recruitment

Communication

Organization

Interpersonal skills

Vendor coordination

Education

Diploma or Bachelor’s in HR/BA or related

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Google Workspace

Job description

Looking to grow your career in People & Culture? We have something for you! Currently, we are looking for a passionate and people-first talent to join our team..

What to expect

• Be part of a fast-growing team and enjoy opportunities to grow across HR, culture and operations
• Competitive base salary and performance incentive scheme
• Learn and develop best practices in talent acquisition, employee engagement, and HR operations in a dynamic eCommerce environment
• Develop skills that will allow you to grow into an HR generalist or HR specialist over time
• Dental benefits, Medical Insurance, Birthday Holiday and support on professional certifications

Job Description

As an HR & Admin Executive at Commerceplus, you are the heartbeat of our people operations. You will work closely with the Office Manager and Managing Director to build a culture that people are proud to be part of — from the moment a candidate applies to the day-to-day moments that make coming to work worthwhile.This role is equal parts people and operations. On the people side, you drive hiring, onboarding, engagement and training. On the admin side, you keep the office running smoothly and support the team with the day-to-day details that matter. If you love people, thrive on organisation, and believe culture is built through consistent small actions — this role is for you.

HIRE |

• Manage end-to-end recruitment: job postings, candidate sourcing, screening, interview coordination, and offer management
• Maintain and update job listings across platforms (LinkedIn, Hiredly, etc.) and ensure a positive candidate experience
• Build and maintain a strong pipeline of talents across functions
• Support onboarding and orientation programs to ensure new hires integrate smoothly into the team

ENGAGE |

• Coordinate and organise monthly team activities, events, and culture-building initiatives
• Assist the Office Manager and Managing Director in developing and reinforcing company values and team culture
• Coordinate training and development programs, including liaising with training providers and managing subsidy claims (HRD Corp and similar)
• Support talent management initiatives including performance review processes, learning pathways, and employee satisfaction surveys
• Manage and communicate internal announcements, team milestones and recognition moments

ENGAGE |

• Coordinate and organise monthly team activities, events, and culture-building initiatives
• Assist the Office Manager and Managing Director in developing and reinforcing company values and team cultureCoordinate training and development programs, including liaising with training providers and managing subsidy claims (HRD Corp and similar)
• Support talent management initiatives including performance review processes, learning pathways, and employee satisfaction surveys
• Manage and communicate internal announcements, team milestones and recognition moments

OPERATE |

• Assist with monthly payroll processing, leave management, HRDC applications and HR records maintenance in accordance with local labour regulations
• Maintain and update employee databases, HR documents, and filing systems
• Provide general administrative support to the Office Manager and Managing Director including scheduling, correspondence, procurement of office supplies, and vendor coordination
• Handle day-to-day office operations to ensure the workspace is organised, well-equipped and conducive for the team
• Assist in the preparation of internal reports, presentations, and meeting materials as required

What Success Looks Like

• Roles are filled with the right people, within timeline and with a strong candidate experience throughout
• Monthly team activities are well-organised, attended enthusiastically, and reflect the company's culture
• Training programs are coordinated seamlessly with employees and subsidy claims processed accurately
• Payroll is processed accurately and on time, every month
• The office runs like clockwork — the team notices the environment, not the effort behind it
• The Managing Director and Office Manager have a reliable right hand they can trust with people matters and admin without follow-up

Job Requirements and Desired Skillsets

• Candidate must possess at least a Diploma or Bachelor's Degree in Human Resources, Business Administration, or any related field
• 1–2 years of working experience in HR, admin, or a people operations role preferred
• Fresh graduates with strong internship experience and the right attitude are welcome to apply
• Able to work Monday – Friday work week (On-Site)
• Strong interpersonal and communication skills — you are comfortable talking to candidates, teammates and vendors alike
• Organised, detail-oriented and able to manage multiple tasks without dropping the ball
• Familiar with Malaysian Employment Act and basic payroll processes is an advantage
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace
• Resourceful, self-driven and able to work independently with minimal supervision
• A natural people-person who genuinely cares about employee experience and building a great workplace

Seniority Level

• Junior Executive / Executive