Hotel Payroll & Cashiering Lead

IHG Hotels & Resorts; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

InterContinental 62s Group plc in Kuala Lumpur is seeking a detail‑oriented Finance & Payroll Supervisor to manage payroll, banking and cashiering activities in a full‑time capacity. You will train the back‑up payroll officer, supervise payroll reports, and liaise with Department Heads and the Income Auditor to uphold internal controls.

This role requires a Diploma or higher in Accounting or Finance with 1–2 years hotel accounting or audit experience, and fluency in English; Malaysian work

Qualifications

• Diploma or higher education qualification, or equivalent, in Accounting or Finance, with 1-2 years' experience in hotel accounting or audit, or an equivalent combination of education and work-related experience
• Ability to speak the local language(s), and fluent English

Responsibilities

• Train the back-up payroll officer in all manpower procedures and responsibilities
• Supervise the filing of payroll reports and pay slips
• Liaise with Department Heads on cashiering issues
• Liaise and work with the Income Auditor on cashiering matters
• Complete the daily banking, including collecting banking envelopes from the safes, then opening, counting and balancing them as a whole
• Process petty cash as required, reconcile it daily and weekly, and prepare the weekly petty cash summary for reimbursement to the float
• Prepare the monthly over and under balance and present it to the Director of Finance & Business Support or designee
• Issue and return house bank contracts as required, and prepare the monthly house bank accounts summary
• Process due backs daily
• Monitor the hotel exchange rate and adjust it as necessary in accordance with Finance Policy
• Ensure all receipts for the shift are recorded, balanced and deposited in the hotel's drop safe, with the daily cash drop sheet duly completed
• Investigate and reconcile cashier overages and shortages, and report any unexplained discrepancy to the Manager
• Work with the Income Auditor to check all float totals regularly and keep control of registers in outlets
• Conduct surprise cash counts in Front Office and F&B operations
• Ensure all controls comply with internal and external audit requirements
• Perform special projects as requested and assigned by management
• Develop and maintain current payroll processing procedures
• Process payroll and complete the month-end payroll close
• Ensure overtime claims are supported by proper approval and authorisation
• Prepare input for each payroll run, including hours worked, terminations, adjustments, and annual, sick and recreation leave
• Verify leave entitlement for all leave requests before approval
• Prepare manual payments for terminations
• Reconcile automatic payroll deductions such as housing loans, retirement fund contributions and city ledger
• Journalise the payroll summary each month
• Prepare the monthly and yearly internal manpower analysis report
• Examine year-to-date tax calculations and the year's tax returns
• Prepare income tax payments to the tax authority, and all other payments and submissions to local authorities within the required timelines
• Build and maintain positive relationships with all internal customers and guests, taking action to exceed their needs and expectations
• Create a positive hotel image in every interaction with internal and external customers
• Adhere to hotel brand standards
• Maintain a high level of product and service knowledge, and keep up to date with hotel information, programmes and events, so you can assist guests and respond to their needs
• Assist guests and escort them to locations within the hotel on request
• Implement procedures that enhance the guest experience
• Implement the Control Self-Assessment strictly, and achieve a 100% score in the CSA audit for the Cash & Bank and Payroll categories
• Implement acceptable accounting practices and procedures in compliance with IHG policies, government regulations, generally accepted accounting practices and local conditions
• Maintain documents for audits of the hotel's accounts in line with IHG policies and procedures
• Keep your knowledge of issues relevant to your department and the hotel up to date, including legislation
• Adhere to the IHG Corporate Code of Conduct, the Employee Handbook and hotel policies
• Understand the major strengths and weaknesses of our competitors
• Establish and interpret key performance indicators to manage the business, and consider the financial implications of business decisions and recommendations
• Understand how the business is run and focus on the factors needed for it to be successful and profitable
• Perform other duties as assigned

Skills

Fluent English

Education

Diploma or higher in Accounting or Finance

Job description

InterContinental 62s Group plc in Kuala Lumpur is seeking a detail‑oriented Finance & Payroll Supervisor to manage payroll, banking and cashiering activities in a full‑time capacity. You will train the back‑up payroll officer, supervise payroll reports, and liaise with Department Heads and the Income Auditor to uphold internal controls.

This role requires a Diploma or higher in Accounting or Finance with 1–2 years hotel accounting or audit experience, and fluency in English; Malaysian work