Health Information & Medical Records Assistant

KPJ Perlis Specialist Hospital; Malaysia; On-site; MYR 28,000 - 50,000; Full time

Job summary

KPJ Perlis Specialist Hospital is seeking a dedicated Medical Records Administrator to manage and process requests for medical reports and copies of records, ensuring compliance with MOH, MMC, MSQH/JCI, and PDPA 2010.

You will verify authorizations, coordinate with clinics and doctors, ensure timely completion, manage payments, and maintain secure filing while guiding patients and authorized requestors through procedures.

Qualifications

• SPM or equivalent qualifications.
• 1–5 years experience in a medical organization.
• Experience in hospital administration or medical records.
• Familiarity with HIMS / medical records.
• Familiarity with PDPA 2010 and confidentiality practices.
• Proficiency in Microsoft Excel and PowerPoint.
• Detail-oriented with accuracy.
• Ability to work under pressure to meet deadlines.
• Self-motivated and able to work independently.
• Collaborative and team-oriented.

Responsibilities

• Receive, verify, and process medical reports and records requests.
• Liaise with clinics, doctors, and services to prepare and verify reports.
• Track pending reports to ensure timely completion and delivery.
• Enter charges or process payments for reports and records requests.
• Assist typing medical reports for consultants when applicable.
• Ensure access control and confidentiality for all records.
• Maintain accurate tracking logs for all movements of records.

Skills

Attention to detail

Independence

Teamwork

Adaptability

Integrity

Learning mindset

Education

SPM or equivalent qualifications

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

KPJ Perlis Specialist Hospital is seeking a dedicated Medical Records Administrator to manage and process requests for medical reports and copies of records, ensuring compliance with MOH, MMC, MSQH/JCI, and PDPA 2010.

You will verify authorizations, coordinate with clinics and doctors, ensure timely completion, manage payments, and maintain secure filing while guiding patients and authorized requestors through procedures.