EMR Records & Compliance Specialist

KPJ Pahang Specialist Hospital; Pahang; On-site; MYR 36,000 - 60,000; Full time

Job summary

KPJ Healthcare Berhad is seeking a Records Archivist to manage the Electronic Medical Records Archive (EMRA), ensuring secure storage, accurate retrieval, and compliant disposal of patient information in line with MSQH/JCI standards, MOH requirements, and the PDPA 2010.

The role emphasizes data integrity, confidentiality, and proactive documentation, with collaboration to support clinicians and administrators in EMR access and continual improvements across KPJ facilities.

Responsibilities

• Sort, scanning and index patient medical records accurately into the EMR system.
• Check and verify scanned records are complete, legible, labeled, and retrievable for authorized use.
• Ensure data integrity controls to prevent duplication, loss, or misfiling of electronic medical records.
• Maintain and update documentation logs to track movement, status, and storage of medical records.
• File, process, and distribute complete scanned medical records accurately according to the hospital’s filing system and numbering sequence, and ensure secure storage.
• Provide support to healthcare providers on the retrieval, review, and access of EMR documentation.
• Safeguard and enforce strict confidentiality and access control to electronic medical records, ensuring only authorized users may retrieve or modify data.
• Conduct regular audits on EMR accuracy, completeness, and compliance, and submit findings to Head, HIMS for management review.
• Perform any other responsibilities assigned by immediate superior or hospital management.

Job description

KPJ Healthcare Berhad is seeking a Records Archivist to manage the Electronic Medical Records Archive (EMRA), ensuring secure storage, accurate retrieval, and compliant disposal of patient information in line with MSQH/JCI standards, MOH requirements, and the PDPA 2010.

The role emphasizes data integrity, confidentiality, and proactive documentation, with collaboration to support clinicians and administrators in EMR access and continual improvements across KPJ facilities.