Governance & Board Secretarial Specialist

Confidential; Cyberjaya; On-site; MYR 90,000 - 140,000; Full time

Job summary

Confidential Malaysia is seeking a Senior Executive, Corporate Secretarial to support the Company Secretary and Head of Corporate Secretarial in delivering the full spectrum of corporate secretarial and governance functions, ensuring ongoing compliance and timely statutory submissions via the SSM portal.

The role covers maintenance of statutory registers, administration of corporate actions, organization of Board and Committee meetings, preparing agendas, materials, minutes and post-meeting

Qualifications

• Bachelor’s degree in Business Admin/related field.
• CGI/ICSA qualification preferred.
• Minimum 3 years of relevant company secretarial experience.

Responsibilities

• Assist in governance and secretarial functions for the Organization Group and subsidiaries.
• Prepare Board/Committee papers, agendas, minutes and resolutions; coordinate logistics.
• Maintain accurate statutory registers, records and filings with timely submissions to authorities.
• Coordinate Board meetings and post-meeting actions, follow-up on matters arising.

Skills

Governance knowledge

Board liaison

Statutory compliance

SSM portal proficiency

Education

Bachelor's degree in Business Administration or related field

CGI/ICSA professional qualification

Tools

Convene board portal

Microsoft 365

Electronic document management

Job description

Confidential Malaysia is seeking a Senior Executive, Corporate Secretarial to support the Company Secretary and Head of Corporate Secretarial in delivering the full spectrum of corporate secretarial and governance functions, ensuring ongoing compliance and timely statutory submissions via the SSM portal.

The role covers maintenance of statutory registers, administration of corporate actions, organization of Board and Committee meetings, preparing agendas, materials, minutes and post-meeting