Global SAP Order & Invoicing Specialist

Gutor; Shah Alam; On-site; MYR 67,000 - 89,000; Full time

Benefits offered by this job

Medical insurance

Personal development

Employee engagement activities

Company reputation

Team-oriented culture

Job summary

Gutor is seeking an Order Management Specialist to join our Malaysia-based team in Shah Alam. You will manage order bookings and daily invoicing using SAP and Siebel, coordinating with Sales, Project Management, Engineering, Finance, Purchasing, Controlling and Export to ensure timely processing.

The role requires a Diploma/Degree in a related field and 2–3 years of relevant experience, with strong Excel, Outlook and communication skills.

Qualifications

• Diploma/degree in Business Administration/Accountancy/Finance or related field.
• 2-3 years in the related position.
• Good knowledge of SAP, Excel, Word, Siebel and Outlook.

Responsibilities

• Order Registration & Project Administration: Accurately enter and process order booking in a timely manner.
• Process and follow up to complete the Order Registration Process (ORP).
• Handle data of the Project Builder in SAP according to project overview and customer's PO.
• Issue customer PO acknowledgement.
• Process project Change Order.
• Process material upload (BOM / ECO).
• Uploading timesheet on a weekly basis.
• Data control in Siebel (enter and update Assets).
• Invoicing: Generating invoices – advance payment, partial and final invoice.
• Focal person dealing with communication on Bank Guarantee related issue.
• Handling billing milestones for projects.
• Monitoring and generating billing milestone reports.
• Ensure Letter of Credit is received from customer’s Bank before shipment release.
• Cooperate with finance to resolve invoice and pricing issues.
• Update payment milestones with Project Managers.
• Issue Debit/Credit Notes.

Skills

Written communication

Verbal communication

Organization

Account ownership

Teamwork

Independent work

Multi-tasking

Prioritization

Education

Diploma/Degree in Business Administration/Accountancy/Finance or related field

Tools

SAP

Excel

Word

Notes

Siebel

Outlook

Job description

Gutor is seeking an Order Management Specialist to join our Malaysia-based team in Shah Alam. You will manage order bookings and daily invoicing using SAP and Siebel, coordinating with Sales, Project Management, Engineering, Finance, Purchasing, Controlling and Export to ensure timely processing.

The role requires a Diploma/Degree in a related field and 2–3 years of relevant experience, with strong Excel, Outlook and communication skills.