Order Management Specialist

Gutor Electronic Americas

Kuala Lumpur

On-site

MYR 42,000 - 66,000

Full time

3 days ago

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Benefits offered by this job

Comprehensive medical insurance

Personal development opportunities

Interactive employee engagement活动

Be part of a growing company with an -

Job summary

Gutor, a global UPS systems manufacturer, is seeking an Order Management Specialist in Shah Alam, Malaysia. The role handles order bookings, invoicing, and cross-functional coordination across Sales, Project Management, Engineering, Finance, Purchasing, Controlling, and Export teams to ensure timely processing of every order.

The candidate must manage data in SAP and Siebel, support project administration, and maintain high accuracy in billing and documentation.

Qualifications

Diploma or degree in Business Administration, Accounting, Finance, or related field.
2-3 years in the related position.

Responsibilities

Enter and process order bookings in a timely manner.
Complete the Order Registration Process (ORP).
Handle SAP project data according to project overview and customer's PO.
Issue customer PO acknowledgements.
Process project Change Orders.
Upload BOM/ECO and weekly timesheets.
Data control in Siebel (enter/update assets).
Generate invoices: advance payment, partial and final.

Skills

Communication skills

Time management

Teamwork

Education

Diploma/Degree in Business Administration/Accountancy/Finance or related field

Tools

SAP

Excel

MS Word

Siebel

Outlook

Job description

Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 600 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few.

Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.

SUMMARY OF JOB

The Order Processing Specialist has the responsibility to manage order booking using the specified electronically tools in a daily basis. Also, responsible to perform daily invoicing functions and billing processes. This position requires to be specialist of at least in Order Registration or Invoicing role. The Order Processing Specialist coordinate and work closely with Sales, Project Management, Engineering, Finance, Purchasing, Controlling and Export departments to ensure that every order is processed on time.

Industry

Manufacturing Industrial UPS.

We are looking for an Order Management Specialist based in Malaysia to make an impact!

Location: Shah Alam, Selangor, Malaysia

Our Offer: What's in it for me?

Comprehensive medical insurance.
Personal development opportunities.
Interactive employee engagement activities.
Be part of a growing company with an excellent industry reputation, a recognized leader in a market where energy services are in demand.
Positive corporate culture and strong team work.

SUMMARY OF JOB

The individual must be able to work independently and as part of the team, manage all communication with team members and ensure compliance to time frame and quality.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Order Registration & Project Administration :

Accurately enter and process order booking in a timely manner
Process and follow up to complete the Order Registration Process (ORP)
Handling data of the Project Builder in SAP according to project overview and customer's PO
Issue customer PO acknowledgement
Process project Change Order
Process material upload (BOM / ECO)
Uploading timesheet in a weekly basis
Data control in Siebel (enter and update Assets)

Invoicing:

Generating invoices - advance payment, partial and final invoice
Focal person dealing with communication on Bank Guarantee related issue
Handling billing milestone for projects
Monitoring and generating billing milestone report
To ensure Letter of Credit is received from customer's Bank before releasing the shipment
Working closely with Banks to ensure Bank Guarantee is accurately processed within the time frame
Cooperation with the finance department to resolve invoice and pricing issues
Actively works with Project Managers to update the payment milestone
Issue of Debit / Credit Notes

KNOWLEDGE AND SKILLS - REQUIRED

Must posses at lease a Diploma/Degree in Business Administration/ Accountancy /Finance or relation field
2- 3 years in the related position
Good knowledge of: SAP, Excel, Words, Notes, Siebels, Outlook
Ability to prioritize, multi-task for maximum efficiency without sacrificing accuracy
Excellent written and verbal communication skills
Demonstrate account ownership and organizational skills
Ability to work effectively in a team and independently
Ability to work in a face-paced environment

KNOWLEDGE AND SKILLS - DESIRED BUT NOT ESSENTIAL

As above

PERSO

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