Global Office Operations Lead

Baxter Healthcare; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Baxter Healthcare Malaysia is seeking an experienced Office Manager to support the day-to-day operations of our Global Business Solutions (GBS) centre in Kuala Lumpur. You will work closely with the Director, Finance - GBS and Senior Director, Finance Operations, serving as a key contact for employees, visitors, vendors and other stakeholders.

Your role covers centre administration, procure-to-pay activities, facilities coordination, internal controls, and employee engagement.

Qualifications

• Bachelor’s degree or diploma or equivalent qualification.
• Preferably 5+ years in an Office Manager/Administration role.
• Strong communication with internal and external stakeholders.
• Experience with procurement, facilities, and compliance tasks.

Responsibilities

• Manage day-to-day centre administration including mail and courier services.
• Coordinate ID badge activation/deactivation and security arrangements for visitors.
• Support visa letters and accommodation for foreign employees as required.
• Coordinate Fixed Asset tag printing and distribution.
• Welcome and assist external visitors to the centre.
• Proactively review staff amenities and identify improvement opportunities.
• Provide admin support to Finance leaders including travel, expenses, meetings and PowerPoint materials.

Skills

Office management

Administrative support

Stakeholder communication

Procurement coordination

Education

Bachelor’s degree or Diploma

Tools

PowerPoint

Procurement system

Invoicing system

Job description

Baxter Healthcare Malaysia is seeking an experienced Office Manager to support the day-to-day operations of our Global Business Solutions (GBS) centre in Kuala Lumpur. You will work closely with the Director, Finance - GBS and Senior Director, Finance Operations, serving as a key contact for employees, visitors, vendors and other stakeholders.

Your role covers centre administration, procure-to-pay activities, facilities coordination, internal controls, and employee engagement.