Global Centre Admin & Operations Specialist

Baxter Healthcare (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Baxter Healthcare (Malaysia) Sdn Bhd is seeking an experienced Office Manager to support the Global Business Solutions (GBS) centre in day-to-day administration, centre security, and facilities coordination. You will liaise with senior finance leaders and manage stakeholder relations to create an efficient workplace for employees.

The role requires strong communication skills, 5+ years in a similar role, and a commitment to continuous learning.

Qualifications

• Bachelor’s degree and/or Diploma or equivalent qualification.
• 5+ years of experience in an Office Manager or similar role.
• Experience carrying out administrative and operational responsibilities similar to those outlined in this role.
• Strong communication skills and the ability to work effectively with both internal and external stakeholders.
• A positive attitude towards continuous learning and development.

Responsibilities

• Manage day-to-day administrative activities for the centre, including mail and courier services.
• Coordinate ID badge activation/deactivation and security arrangements for visitors.
• Support visa letters and accommodation arrangements for foreign employees as required.
• Coordinate Fixed Asset tag printing and distribution.
• Welcome and assist external visitors to the centre.
• Proactively review staff amenities and recommend improvements.
• Provide administrative support to the Director, Finance - GBS and Senior Director, Finance Operations, including expense claims, travel prep, meetings, and PowerPoint presentations.

Skills

Office management

Administrative coordination

Communication skills

Stakeholder management

Continuous learning

Education

Bachelor’s degree / Diploma or equivalent

Tools

MS Office

PowerPoint

Job description

Baxter Healthcare (Malaysia) Sdn Bhd is seeking an experienced Office Manager to support the Global Business Solutions (GBS) centre in day-to-day administration, centre security, and facilities coordination. You will liaise with senior finance leaders and manage stakeholder relations to create an efficient workplace for employees.

The role requires strong communication skills, 5+ years in a similar role, and a commitment to continuous learning.