Global Office & Operations Coordinator

Baxter International Inc.; Kuala Lumpur; On-site; MYR 60,000 - 95,000; Full time

Job summary

Baxter International Inc. in Kuala Lumpur, Malaysia, is seeking an experienced Office Manager to support the day-to-day operations of our Global Business Solutions centre.

You will work closely with senior finance leaders and serve as a key contact for employees, visitors, vendors, and other stakeholders to keep the centre well organized and efficient. The role covers centre administration, procure-to-pay activities, facilities coordination, internal controls and employee engagement.

Qualifications

• Bachelor’s degree or diploma required or equivalent.
• 5+ years of experience in Office Manager/Administration.
• Experience coordinating administrative activities.
• Strong communication and stakeholder management.
• Positive attitude toward continuous learning.

Responsibilities

• Centre administration: manage day-to-day activities, mail, couriers, ID badges, security and visits.
• Procure-to-Pay back-office: manage purchase orders, invoices, requisitions, supplier selection, and MEC support.
• Facilities support: assist Facilities Manager, maintenance schedules, building matters.
• Internal controls & compliance: support audits and compliance requirements.
• Employee engagement & communications: plan and support engagement activities and keep staff informed.

Skills

Office management

Vendor coordination

Communication

Stakeholder management

Event planning & engagement

Education

Bachelor’s degree / Diploma

Job description

Baxter International Inc. in Kuala Lumpur, Malaysia, is seeking an experienced Office Manager to support the day-to-day operations of our Global Business Solutions centre.

You will work closely with senior finance leaders and serve as a key contact for employees, visitors, vendors, and other stakeholders to keep the centre well organized and efficient. The role covers centre administration, procure-to-pay activities, facilities coordination, internal controls and employee engagement.