Global Mobility Admin Associate (Entry-Level)

Vialto; Kuala Lumpur; On-site; MYR 30,000 - 42,000; Full time

Job summary

Vialto Partners in Kuala Lumpur is seeking an entry-level administrative assistant to provide essential support to the practice, including data maintenance, document filing, and client-related admin tasks.

You will draft application documents, assist with onboarding/offboarding, prepare submissions to authorities, and help with billing and events. The role requires a Diploma or Bachelor's degree and up to 3 years of experience; willingness to travel and own transport are a plus.

Qualifications

• Minimum Degree Required: Diploma/Bachelors - any background.
• Years of Experience: Fresh Graduate or 0-3 years of experience.
• Location: Kuala Lumpur, Malaysia.

Responsibilities

• Data maintenance, onboarding and offboarding tracking for relevant systems.
• Draft and prepare application documents and immigration related forms.
• Collate and return documents to clients and authorities.
• Print, compile and submit documents to authorities as required.
• Scan documents received from client and authorities.
• Support manager with billing, debtors follow-up and routine checks.
• Monitor status of correspondences from authorities and update compliance.
• Maintain master client listings, fee information and contact details.

Skills

Prioritization & organization

Administrative support

Data entry & documentation

Education

Diploma/Bachelor degree

Job description

Vialto Partners in Kuala Lumpur is seeking an entry-level administrative assistant to provide essential support to the practice, including data maintenance, document filing, and client-related admin tasks.

You will draft application documents, assist with onboarding/offboarding, prepare submissions to authorities, and help with billing and events. The role requires a Diploma or Bachelor's degree and up to 3 years of experience; willingness to travel and own transport are a plus.