Global Meeting Services Specialist

MSD; Selangor; On-site; MYR 89,000 - 134,000; Full time

Job summary

Merck & Co., Inc. in Malaysia seeks an Associate Specialist to support Meeting Services Administration for assigned markets.

You will handle meeting requests, vendor setup, and payment reconciliation, ensuring accurate records and timely processes across the meeting lifecycle. Ideal applicants have a bachelor’s degree and up to 1 year in finance operations or meeting administration, with attention to detail and strong organizational skills.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, Economics, Science, or a related discipline.
• Internship or up to 1 year of experience in finance operations, meeting administration, accounts payable, shared operations is an advantage.
• Fresh graduates are encouraged to apply.
• Relevant language capability may be required for the supported market and will be stated in the job posting.

Responsibilities

• Review assigned meeting requests for completeness against approved checklists.
• Create or update meeting and event information in approved systems based on complete and authorized requests.
• Maintain accurate event details, attendee or speaker information, expense information, and supporting records within the assigned scope.
• Support event closure activities by checking that required documentation and system information are complete.
• Support HCP and HCO vendor creation or maintenance requests using the required forms and documents.
• Prepare standard HCP, HCO, speaker, sponsorship, or service agreements using approved templates.
• Support purchase order creation and related administrative activities based on approved requests and quotations.
• Ensure documents are stored in the appropriate repository and linked to the relevant event or request.
• Support meeting reconciliation by checking documents, attendee information, invoices, receipts, and expense details against established requirements.
• Prepare assigned payment requests, reconciliation files, journal information, or expense documentation accurately and within agreed timelines.
• Follow up with internal stakeholders for missing or incomplete information.
• Escalate unusual transactions, policy questions, potential control issues, or unresolved differences to the Specialist or Senior Specialist.

Skills

Attention to detail

Data entry accuracy

Communication skills

Organizational skills

Problem solving

Education

Bachelor’s degree in Business Administration, Accounting, Finance, Economics, Science, or related discipline

Internship or up to 1 year of experience in finance operations, meeting administration, accounts payable, shared operations

Fresh graduates are encouraged to apply

Tools

Microsoft 365 (Excel, Outlook, PowerPoint, Teams, SharePoint)

Veeva

SAP

Ariba

Concur

ServiceNow

Cvent

Job description

Merck & Co., Inc. in Malaysia seeks an Associate Specialist to support Meeting Services Administration for assigned markets.

You will handle meeting requests, vendor setup, and payment reconciliation, ensuring accurate records and timely processes across the meeting lifecycle. Ideal applicants have a bachelor’s degree and up to 1 year in finance operations or meeting administration, with attention to detail and strong organizational skills.