General Affais Executive / Head of General Administration

usmile; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Performance bonus

Paid annual leave

Sick leave

Work visa support

Job summary

usmile is seeking a General Affairs Executive / Head of General Administration in Kuala Lumpur. This dynamic role involves supporting local team building, managing recruitment and onboarding, and providing cross-cultural translation services.

The successful candidate will also gather market intelligence and assist with business development efforts. The ideal candidate should have a relevant bachelor's degree, strong communication skills, and the ability to multitask.

Qualifications

• Thai nationals: HSK5+ or equivalent.
• Chinese nationals: business-level Malay.
• Fresh grads welcome, must know Malay labor law basics.
• 1–3 years in a Chinese/multinational company in Malaysia preferred.

Responsibilities

• Support Country Manager and HR with local team building.
• Manage recruitment and onboarding, including work permits.
• Provide Malay - Chinese interpretation for meetings.
• Gather market intelligence and accompany Country Manager on visits.

Skills

Cross-cultural communication

Multitasking

Integrity

MS Office

Education

Bachelor's degree in HR, Admin, Business, or related field

Job description

General Affais Executive / Head of General Administration

Key Responsibilities

1. HR & Administration (50%)

• Support Country Manager and HR with local team building
• Manage recruitment (posting, screening, interview scheduling), onboarding/offboarding, visas, work permits, and social security
• Handle office daily operations: environment, assets, supplies, and vendor coordination
• Maintain contracts, personnel files, and ensure labor law compliance

2. Translation & Cross-Cultural Support (20%)

• Provide Malay - Chinese interpretation for meetings with government, partners, and clients
• Translate emails, contracts, policies, and official documents (Malay - Chinese)

3. Business Development Support (30%)

• Gather market intelligence (policies, trends, competitors, leads)
• Accompany Country Manager on client/government visits; arrange logistics and follow-ups
• Draft basic business letters, quotes, and track project progress

Qualifications

• Thai nationals: HSK5+ or equivalent
• Chinese nationals: business-level Malay
• Education: Bachelor's degree in HR, Admin, Business, or related field
• Experience: Fresh grads welcome (must know Malay labor law basics)
• OR 1–3 years in Chinese/multinational company in Malay; BOI/labor/immigration knowledge preferred
• Skills: Strong cross-cultural communication, multitasking, integrity, MS Office

What We Offer

• Competitive salary + performance bonus
• Malay public holidays, paid annual leave, sick leave
• Work visa & permit support (for Chinese nationals)
• Growth path to Country Manager or senior management roles