Fleet Support

Yinson GreenTech; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Yinson GreenTech in Malaysia is seeking an administrator to provide end-to-end support for fleet operations, including invoicing, SAP processing, procurement, and vendor master data management.

You will collaborate with Finance, Procurement, Sales & Aftersales, and Operations to ensure timely payments, accurate records, and smooth vehicle onboarding and offboarding.

Qualifications

• Diploma or bachelor’s degree in Business Administration or Finance.
• 1–2 years’ admin experience.
• Automotive/mobility industry experience is a plus.

Responsibilities

• Process and verify vendor invoices (PO and non-PO) against quotations, PO and work orders before submitting to SAP/Finance for payment release.
• Raise Purchase Requests (PR), follow PO creation and approval with Procurement, and confirm Goods Receipt (GR) in SAP on completion of works or delivery; arrange PO revisions where required.
• Follow through on payments: prepare advance and off-cycle payment requests with management approvals, send payment advice and payment vouchers to suppliers, and keep invoice and payment trackers updated.
• Support the new vehicle purchase process from RFQ and quotation evaluation through approvals, PO issuance and vehicle delivery, coordinating with Sales, Procurement, Finance and Operations.
• Collect, verify and reconcile monthly Statements of Account (SOA) from vendors against work orders, invoices and GR/IR records; elevate discrepancies for resolution.
• Support month-end close, including monthly accruals, CAPEX list updates, loan drawdown documentation and backcharge processing.
• Manage vendor onboarding: collect and verify vendor documentation, create/update vendor master records in SAP, and sync vendor data into the Fleet Management System (FMS).
• Manage vehicle onboarding and offboarding: registration, transfer and disposal documentation, and upkeep of vehicle master data in the FMS.
• Liaise daily with vendors, Finance, Procurement, Sales & Aftersales and Operations, and support urgent ad-hoc requests.
• Maintain digital and physical filing of all fleet-related documents and support audit requirements.

Skills

Communication

Planning

Interpersonal skills

Goal oriented

Education

Business Admin / Finance

Job description

Join one of the leading green technology solutions providers and discover how you can grow with Yinson GreenTech.

Yinson GreenTech is on a mission to electrify transportation across land and sea. We do this by delivering an integrated, technology-enhanced and digitally-enabled ecosystem that drives operational excellence and environmental sustainability. To achieve this, we are inviting passionate individuals to join our team, working and collaborating effectively to make a difference and create impact. We are always big on creating a vibrant, progressive workplace that puts people first.

Who are we?

Yinson GreenTech puts electrified transport into the hands of everyday users through its three businesses:

marinEV – Pioneering the electrification of marine transport

drivEV – Empowering enterprises and businesses with electric fleet solutions

chargEV – Leading charge point operator with an extensive EV-charging infrastructure network across land and sea

Yinson GreenTech is the green technologies business of Yinson Holdings Berhad, a global energy infrastructure company that is active in offshore energy with Yinson Production and renewable energy with Yinson Renewables.For more information, please visit Yinson GreenTech at: https://ygt.yinson.com

Job Summary

Provide end-to-end administrative support for fleet operations, covering invoice and payment processing in SAP, procure-to-pay administration, new vehicle purchase support, and vendor and vehicle master data management, working closely with vendors, Finance, Procurement, Sales & Aftersales, and Operations.

Key Responsibilities

• Process and verify vendor invoices (PO and non-PO, including repair & maintenance and insurance) against quotations, purchase orders and work orders before submitting to SAP/Finance for payment release.
• Raise Purchase Requests (PR), follow through PO creation and approval with Procurement, and confirm Goods Receipt (GR) in SAP upon completion of works or delivery; arrange PO revisions where required.
• Follow through on payments: prepare advance and off-cycle payment requests with management approvals, send payment advice and payment vouchers to suppliers, and keep invoice and payment trackers updated.
• Support the new vehicle purchase process from RFQ and quotation evaluation through approvals, PO issuance and vehicle delivery, coordinating with Sales, Procurement, Finance and Operations.
• Collect, verify and reconcile monthly Statements of Account (SOA) from vendors against work orders, invoices and GR/IR records; elevate discrepancies for resolution.
• Support month-end close, including monthly accruals, CAPEX list updates, loan drawdown documentation and backcharge processing.
• Manage vendor onboarding: collect and verify vendor documentation, create/update vendor master records in SAP, and sync vendor data into the Fleet Management System (FMS).
• Manage vehicle onboarding and offboarding: registration, transfer and disposal documentation, and upkeep of vehicle master data in the FMS.
• Liaise daily with vendors, Finance, Procurement, Sales & Aftersales and Operations, and support urgent ad-hoc requests.
• Maintain digital and physical filing of all fleet-related documents and support audit requirements.

Qualification And Skills

• Diploma / Bachelors Degree in Business Administration / Finance or equivalent.
• 1-2 years' prior industry-related experience in Admin.
• Strong communication, planning and interpersonal skills.
• Focused and goal-oriented.
• Any prior experience in the automotive / mobility industry (i.e. fleet management) will be an added advantage.

What can we offer?

You will be working in a culturally diverse organisation which fosters teamwork and mutual support. Our dynamic workplace not only encourages people to be innovative, creative, and open but is also geared to realising ambition. We provide mentorship and coaching to our employees in developing their professional career with us.Yinson offers an excellent package of benefits and has offices located in a prime location in the City allowing for easy travel to and from work. Working hours are flexible with numerous company events held during the year.

Only selected candidates will be notified.