Finance & Sales Admin Lead

OOI YAMAMOTO MALAYSIA Sdn Bhd; Subang Jaya; On-site; MYR 56,000 - 89,000; Full time

Job summary

Ooi Yamamoto Malaysia Sdn Bhd is seeking an experienced accounting administrator for our Subang Jaya office. You will handle invoicing, billing, accounts payable and receivable, and maintain documentation for audits.

The role covers payroll processing, monthly closing, tax compliance (SST, e‑Invoicing) and collaboration with Sales, GM and external accountants. Proficiency in SQL Account or Auto Count and strong Excel skills are essential.

Qualifications

• Diploma or degree in Accounting, Finance or Business, or LCCI / professional qualification.
• Minimum 3 years in accounts, billing or accounts administration; experience in trading, distribution or F&B is an advantage.
• Working knowledge of SQL Account, Auto Count or similar software; includes sales, purchase and inventory modules.
• Strong Excel skills with pivot tables and lookups for reconciliation and reporting.
• Able to run ledgers and a full set of accounts up to trial balance; knowledge of SST, e‑Invoicing, and Malaysian payroll processing.

Responsibilities

• Issue invoices, delivery orders, credit notes and debit notes in the accounting system, and maintain complete supporting documentation.
• Prepare monthly distributor billing and cross-check it against the sales report and raw data before it is issued.
• Maintain accounts receivable: monitor ageing, follow up outstanding payments with Sales, and prepare statements of account.
• Process accounts payable: verify supplier invoices against purchase orders and goods receipt notes, prepare payment listings and request bank payments.
• Record petty cash and perform bank reconciliation.
• Calculate monthly sales commission and support the review with Sales and the General Manager.
• Prepare and submit monthly closing documents to the external accounting firm, and follow up on the management accounts returned.
• Process monthly payroll, and maintain staff attendance and leave records.
• Compile documents for the annual audit, and prepare submissions for the company secretary and licence renewals.
• Maintain customer master data, price lists and filing, and support Sales with quotations, order documentation and customer enquiries.

Skills

Attention to detail

Excel with pivot/lookup

Mandarin & English

Communication

Education

Diploma/Degree in Accounting or Finance or Business or LCCI/professional qualification

Tools

SQL Account

Auto Count

Job description

Ooi Yamamoto Malaysia Sdn Bhd is seeking an experienced accounting administrator for our Subang Jaya office. You will handle invoicing, billing, accounts payable and receivable, and maintain documentation for audits.

The role covers payroll processing, monthly closing, tax compliance (SST, e‑Invoicing) and collaboration with Sales, GM and external accountants. Proficiency in SQL Account or Auto Count and strong Excel skills are essential.